Scope of this Privacy Notice
Deutsche Post AG and its subsidiaries operating under the brand DHL (hereinafter called 'DHL') is pleased that you have visited our website and are interested in our company, products and services. It is important to us to protect your personal data during handling throughout the entire business process.
In the following, we explain what information DHL collects when you visit our website and how this information is used.
This Privacy Notice applies to all users of our services, websites, applications, features or other services anywhere in the world, unless covered by a separate Privacy Notice. This Privacy Notice applies to the following categories of individuals:
- Shippers: shippers, including their employees, or individuals who send a shipment
- Shipment receivers: any individual who receives a shipment
- Persons showing interest in us and our services
- Business partners: business partners, including their employees
- Employment candidates: individuals that apply for a job with us
All the above subjects are referred to as “you” or “your”.
What is Personal Data?
Personal data means any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. This includes information such as your real name, address, telephone number and date of birth. Information which cannot be linked to your real identity - such as favorite websites or number of users of a site - is not considered personal data.
This Privacy Notice applies for the data processing carried out by:
Deutsche Post AG
Data Protection Officer of controller, contact details:
Deutsche Post AG
Global Data Protection
If you have queries with regard to the processing of your personal data, please contact the Data Protection Officer.
If you have any further queries regarding data protection in connection with our website or the services offered there, please contact data protection:
What Are the Purposes of and the Legal Basis for the Processing of Personal Data?
DHL is committed to preserving the privacy of users of our websites. When you visit our web pages, The following data are collected: IP address, hostname of the accessing computer, website from which you accessed this website, a list of the sites you visited within the scope of our overall Internet presence, the date and duration of your visit, notification of whether the visit was successful, volume of data transferred, information about the identification data of the browser type and operating system used by you. Temporary storage of this data is necessary during your visit to the website in order to allow the website to be delivered to you. Further storage in log files is performed to ensure the functionality of the website and the security of our IT systems. The legal basis for the processing of the aforementioned data categories is therefore Art. 6 (1) (f) of the European General Data Protection Regulation (GDPR). Due to the said purposes, in particular to guarantee security and a smooth connection setup, we have a legitimate interest to process this data.
Additional personal information such as your name, address, telephone number or e-mail address is not collected unless you provide this data voluntarily, e.g. while completing an online contact form, as part of a registration, survey, competition or an information request.
The data are deleted as soon as they are no longer needed to achieve the purpose for which they were collected. For the provision of the website, this is the case when the session terminates. The log files (access logs) are kept for administrators to access directly and exclusively for a period of 24 hours. After that, they are only available indirectly through a restore from backup tapes and are permanently deleted after 30 days.
As far as you have enabled geo localization functions in your browser, respectively in your operating system we will use this data to offer you location-based services (e.g. location of the nearest branch, packing station etc.). The legal basis for geo-localization is your consent according Art. 6 (1) (a) GDPR by enabling the respective function. We will not use this data for any other purpose. If you disable this function your data will be deleted in due time.
Performance of a Contract
For pre-contractual and contractual reasons, we also need personal data to provide our services and comply with the obligations arising from contractual agreements concluded with you.
On dhl.com we offer the following services:
- Get a Quote
- DHL for Business
- Track & Trace
- Ship Now
- Customer Service
In order to get back to you via email or phone to make you an offer, you can use one of our Get a Quote services. Depending on the country you are residing and in order to get you to the right expert team or tool within DHL, we either ask whether you would like to ship parcels or documents, cargo / freight or international business mail and whether you are a business or private customer.
Based on this information your request will be directed to our business units [DHL Express, DHL Global Forwarding, DHL Freight, DHL Parcel, DHL eCommerce Solutions, DHL Paket] and you will immediately receive a product card with price and further details from the business unit(s) which offer best suits your request. It could also be that we ask you for the following details: country of origin and destination including city and postcode (we need an approximate origin and destination in order to give you a quote for your shipment as accurate as possible) and weight and dimension of the shipment. Depending on your request we might also ask the quantity, whether documents or dangerous goods are involved or whether it is palletized or stackable. This information is also forwarded to one of our business units [DHL Express, DHL Global Forwarding, DHL Freight, DHL Parcel, DHL eCommerce Solutions, DHL Paket] and you will immediately receive a product card shown with price and further details regarding your shipment and optional add-ons.
By clicking on the “continue to booking” button you will be forwarded to the respective business unit´s booking tool system [MyDHL+, myDHLi, MyDHL Parcel]. Hence, on dhl.com we basically do not collect or otherwise process your personal data for our Get a Quote service. However, if data is nevertheless considered personal, such as the city and postcode, the legal basis for this is the contract in progress (Art. 6 (1) b) GDPR) and a legitimate interest in being able to submit our offer as accurately as possible (Art. 6 (1) f) GDPR).
Provided that no statutory or contractual retention periods needs to be observed, your request will be stored for a maximum of 30 days with the relevant business unit which finally made the quote as proof of proper processing and for the purpose of further optimizing services. On dhl.com the respective data is stored for a maximum of 30 days if you have used the safe shipment service and unless not earlier deletes by yourself.
If you are using or DHL for Business service we ask you for the shipping destination, the volume and the frequency of the shipment. Based on this information and your shipping needs, your request will be send to our business units [DHL Express, DHL Global Forwarding, DHL Freight, DHL Parcel, DHL eCommerce Solutions, DHL Paket] and allocated to those which services best fit your requirements. In order to get in touch with you as soon as possible we also ask you for your company´s name, your name, business address, email address and phone number. This data will also be forwarded to the respective business units and is necessary to take steps at your request prior to entering into a contract and / or for the performance of a contract. The legal basis is therefore Art. 6 (1) b) GDPR.
Provided that no statutory or contractual retention periods need to be observed, your request will be stored for a maximum of 30 days with the relevant business unit which finally made the quote as proof of proper processing and for the purpose of further optimizing services.
You can use the Track and Trace service to track shipments addressed to you or sent by you, and also view the expected time of delivery. To this end the tracking information is sent to the respective business unit to find the status of the shipment. You will also receive all important detailed information about your shipment from the respective business unit. In addition, the sender or recipient can also receive further information about the shipment in question by e-mail or SMS. For this purpose, the e-mail address or mobile phone number of the recipient of the notification can be stored and the notification activated. In this context, the person entering the data must ensure that the notification recipient agrees to the processing of e-mail address, mobile phone number and notification.
The following data are processed as part of shipment tracking: shipment number, name and address of the sender, name and address of the recipient, e-mail address of the sender/recipient if applicable, name and address of the alternative recipient if applicable, customer data of the sender, product or service name, shipment history, signature of the recipient, confirmation that a minimum age has been checked (over 16/over 18).
The data are processed for the purpose of fulfilling the contract on the basis of Art. 6(1) (b) GDPR.
To enhance user convenience, when using shipment tracking DHL automatically generates a list of the last shipment number searched for via the shipment search: This function saves you having to re-enter the shipment number when checking the shipping status of your shipment. In this context, you can name individual shipments according to your preference (“Shipment title"). For this purpose, the application saves a list of the last shipment searches in a cookie.
Our Ship Now service leads you to our various customer portals of our business units [DHL Express, DHL Global Forwarding, DHL Freight, DHL Parcel, DHL eCommerce Solutions, DHL Paket] (e.g. MyDHL+, DHL eCommerce Web Portal, my DHLi or DHL Interactive). You can also continue as guest and you will be forwarded to our business unit which best meets you shipping needs. In any case we will not process your personal data at this stage. Same applies if you would like to schedule a redelivery. After a few questions about your shipment you will be directed to our various customer portals where you can arrange the redelivery in detail.
You can contact us at any time with questions via our Customer Service. Depending on the respective business unit, you will either be forwarded directly to the website of the respective business unit or we ask you to fill out a contact form beforehand, which requests the following data categories and then forwards them to the respective responsible business unit: your customer reference no., your name, the name of your company, postal address, email address and telephone no. country / region and the sector you are working for. The legal basis is Art. 6 (1) (b) GDPR, as this processing is carried out in order to prepare or to fulfil a contract. Furthermore, you provide the data voluntarily for the purpose of contacting us, so your consent is another legal basis, Art. 6 (1) (a) GDPR.
In addition you have the option to consent to promotional emails about our services. To this end we also forward your contact data to our business units [DHL Express, DHL Global Forwarding, DHL Freight, DHL Parcel, DHL eCommerce Solitions, DHL Paket] . The legal basis for this is your consent according to Art. 6 (1) (a) GDPR.
Further information on data protection in specific services and products is available at the relevant divisional Customer Portal and / or the respective local privacy notice.
Processing for Advertising Purposes
When you visit our web page we offer you a broad variety of information about DHL, about our products, services and events. In particular you can get information about our:
- Events & Webinars
If you would like to participate in one of our Events and/or Webinars, you will be redirected to the appropriate registration page. There we basically collect the following personal data: your name, your email address and who is your main contact at DHL. Depending on the respective sector we may also ask for your company name, your seniority and whether you have previously done business with DHL. The legal basis is Art. 6 (1) (b) GDPR, as this processing is carried out in order to fulfil the contract (attending the event).
You have the option there to consent to promotional emails about our services. To this end we also forward your contact data to our business units [DHL Global Forwarding, DHL Freight, DHL Parcel, DHL eCommerce Solutions, DHL Supply Chain] . The legal basis for this is your consent according to Art. 6 (1) (a) GDPR. You may unsubscribe at any time by clicking the relevant link at the bottom of the Spotlight mail. You can also revoke the consent at any time with effect for the future using the contact address provided.
If you subscribe to DHL Spotlight to know first about new articles we only collect your email address and it is not used for any other purpose. The legal basis for this is your consent according to Art. 6 (1) (a) GDPR. You may unsubscribe at any time by clicking the relevant link at the bottom of the Spotlight mail. You can also revoke the consent at any time with effect for the future using the contact address provided. If you unsubscribe from Spotlight or revoke your consent, the corresponding data will be removed or blocked from the mailing list and will no longer be processed for these purposes.
Notwithstanding the foregoing, if you are an existing DHL customer, your postal data (e.g. name, address) will be processed to contact you in order to provide you with the latest information about our offers, news, products and services. Apart from an existing consent, which is based on Art. 6 (1) a) GDPR, we will process your e-mail address exclusively in order to provide you with information regarding DHL own and similar products. Legal basis for the aforementioned processing to keep you updated regarding our own and similar products is Art. 6 (1) f) GDPR. The processing of customer data for own direct marketing purposes is regarded as carried out for a legitimate interest. You have the right to object at any time to the said processing. To exercise your right, simply get in touch with us by using the contact details mentioned under "Who is Responsible".
Data Retention & Third Parties
Career opportunities within Deutsche Post DHL Group are as diverse as our teams all over the world. With approximately 590,000 employees in over 220 countries, we connect people, improving their lives. If you would like to apply for one of our open jobs you will find more information here and, also on data protection, here.
We will keep your data for as long as necessary to fulfill our purposes, to execute our contracts and to comply with any legal obligation. The retention period may differ per country based on applicable country laws.
We continuously strive to minimize the retention period of data where the purpose, the law or contracts allows us to do so. The data that we collect based on your consent will be kept until you withdraw your consent.
DHL does not share, sell, transfer or otherwise disseminate your personal data to third parties and will not do so in future, unless required by law, unless required for the purpose of the contract or unless you have given explicit consent to do so. For instance, it may be necessary to pass on your address and order data to our contractors when you order products. Further information on data protection in specific services and products is available at the relevant Customer Portal.
However, in the context of the data processing as described in this Privacy Notice and the respective legal basis given, DHL will transfer your data to the following categories of recipients:
- DPDHL Group companies: transfer is required within the DPDHL Group, its legal entities and shared service centers to provide and improve our products and services (e. g. our Get a Quote or Frequent Shipment Services). Transfers can also occur to manage our relationship with you, to identify you, to answer your requests and to comply with your privacy rights.
- Third party business partners: The transfer to third party business partners is limited to what is required by applicable law and / or in order to fulfill our contractual obligations.
- Third party processors: which process data are contractually obliged to maintain strict confidentiality as per Art. 28 GDPR. DHL retains responsibility for safeguarding your personal data in such circumstances. The business partners follow the instructions of DHL, and this is guaranteed by technical and organizational measures, as well as by means of checks and controls.
- Public authorities: transfer is required by applicable law (e.g. to fulfil a legal obligation during shipment processing).
Your data is only transferred outside the European Economic Area (EEA) to other Deutsche Post DHL Group companies, third party business partners or public authorities when permitted by applicable data protection law. In such cases, we will make sure that appropriate safeguards are in place to ensure the transfer of your data (e.g. our binding corporate rules, standard contractual clauses).
You can obtain your information by contacting data protection here:
The right to object applies for all processing of personal data which is based on Art. 6 (1) f) GDPR.
You have the right to withdraw your consent with effect for the future at any time.
To exercise your right, simply get in touch with us by using the contact details mentioned under "Who is Responsible" or via the button below:
How About Data Security
DHL takes the security of your data very seriously. We have implemented various strategies, controls, policies and measures to keep your data secure. We keep our security measures under close review. We use safeguards such as firewalls, network intrusion systems, and application monitoring. Where appropriate, we secure your data by using pseudonymization and encryption techniques when storing and transferring your data. For instance, your data is saved in a secure operating environment which is not accessible to the public. In certain cases, your personal data is encrypted by Secure Socket Layer technology (SSL) during transmission. This means that an approved encryption procedure is used for communication between your computer and the DHL servers if your browser supports SSL. We ensure that there are strict physical access controls in our buildings and certified data centers.
As a part of our security strategy, we have set up auditing programs to make sure that our systems and services comply with the DPDHL information security policy, and by extension the ISO 27001 standard.
In addition, we are taking a number of ongoing measures to reduce risk, such as (but not limited to) training our employees regularly and organizing incident simulation exercises by our Cyber Defense Center.
Should you wish to contact DHL by e-mail or contact forms, we would like to point out that the confidentiality of the information sent cannot be guaranteed. The contents of (e-mail) messages can be read by third parties. We therefore recommend you send us confidential information only by post.
This Privacy and Credit Reporting Policy (“Policy”) applies to DHL Express (Australia) Pty Ltd ABN 62 001 112 929, DHL Supply Chain (Australia) Pty Ltd ABN 85 071 798 617, DHL Global Forwarding (Australia) Pty Ltd ABN 62 002 636 124, Deutsche Post Global Mail (Australia) Pty Ltd ABN 38 093 118 346, DHL Express (New Zealand) Limited CN 89145, DHL Global Forwarding (New Zealand) Limited CN 79354 and DHL Supply Chain (New Zealand) Limited CN 290003 (collectively “DHL”, “we” or “us”).
- The DHL International GmbH Privacy Notice can be found at https://www.logistics.dhl/global-en/home/footer/global-privacy-notice.html. It explains what information DHL International GmbH global collects when you visit the www.logistics.dhl website and how this information is used. The DHL International GmbH Privacy Notice applies. You must read this Policy together with the DHL International GmbH Privacy Notice.
DHL is committed to protecting your privacy, and respects and upholds your rights to privacy protection under applicable privacy laws. These laws regulate how we collect, hold, use and disclose personal information (as defined in those laws) about you and other individuals.
In Australia, DHL complies with the Australian Privacy Principles and the other requirements of the Privacy Act 1988 (Cth). In New Zealand, DHL complies with the Information Privacy Principles as defined in the Privacy Act 1993 (New Zealand) and the other requirements of that Act.
This Policy sets out the basis of how and when we collect your personal (and, where applicable, non-personal) information, what that information is used for, who uses it, when it may be disclosed to other parties and to whom we may disclose it. This Policy also explains how we collect credit-related information, what we use this information for and to whom we may disclose it. This Policy includes details on how you can access the personal and credit-related information that DHL holds about you and how to correct your own personal and credit-related information.
By contacting DHL in order to make an enquiry or to place an order for a service or accessing the DHL websites at www.logistics.dhl, www.dhl.com.au and www.dhl.co.nz (collectively the “Websites”), you are deemed to have read and agree to be bound by this Policy.
Personal information is any information that can be used to identify you. This may include your name, address, telephone number, email address and profession or occupation. In New Zealand, this also includes information relating to a death that is maintained by the Registrar- General pursuant to the Births, Deaths, Marriages, and Relationships Registration Act 1995 (or any former legislation as defined by that Act). If the information we collect personally identifies you, or you are reasonably identifiable from it, the information will be considered personal information.
Examples of personal information which we may collect from you include, but are not limited to, your name, postal address, delivery and collection addresses, fax, phone number, ABN, IRD number and e-mail address. This personal information may also include details of the services which you have purchased from DHL, including the date that you purchased the service and the nature of any goods to be delivered. If you provide financial information to us, or establish a credit account with us to pay the fees we charge, we collect some additional necessary information, such as a billing address, a credit card number and credit card expiration date, financial institution account details and tracking information from cheques or money orders.
DHL only collects personal information which is necessary for us to conduct our business, to provide and market our goods and services, and to meet our legal obligations, or otherwise in accordance with any specific consent given by you.
DHL will endeavour to collect information directly from you whenever possible. DHL collects personal information about individuals in a number of ways, including:
- directly from you when you make a telephone enquiry or place an order for a service over the phone (including our call centres), and during any outbound calls made by or on behalf of DHL to you;
- directly from you if you send us personal correspondence, such as emails or letters;
- when you provide information through our Websites. We collect and store information which you provide through our Websites including your name, email address, other contact details and any other comments;
- when you complete DHL’s service forms;
- from third parties such as from credit reporting bodies;
- from third parties that you have identified to us for a specified purpose such as reference checks;
- from DHL related companies;
- from publicly available sources of information;
- from third parties, where it is reasonably necessary, so that we can continue to provide you with our services; and
- from our own records of how you use our services.
DHL uses your personal information so that we can perform our business activities and functions in order to provide you with any services which you may request from us, or to respond to any query or complaint that you may have. We may also use your personal information to:
- verify your identity;
- provide the services you require for which you specifically provided the personal information (for example, to respond to a specific inquiry or to charge your credit card for a purchased service) or for related purposes that would reasonably be expected;
- administer and manage those services, including charging and billing you for those services (including any duties and taxes);
- assist with the administrative, marketing (including direct marketing), planning, product or service development, quality control and research purposes of us and our related bodies corporate, contractors or service providers;
- inform you of ways that the services provided to you could be improved;
- conduct appropriate checks for fraud;
- update our records and keep your contact details up to date; and
- maintain and develop our business systems and infrastructure, including testing and upgrading of these systems.
DHL may combine any information which it collects from you with information collected by its related companies in Australia and New Zealand.
- verify your identity;
Your provision of personal information may in certain circumstances be a statutory or contractual requirement, or a requirement necessary to enter into a contract. We will endeavour to notify you if this is the case, at the time of collection.
If you choose not provide us with the personal information described above, some or all of the following may happen:
- we may not be able to provide our services to you or enter into a contract with you, either to the same standard or at all;
- we may not be able to provide you with information about services that you may want, including information about special promotions; or
- we may be unable to tailor the content of our Websites to your preferences and your experience of our Websites may not be as enjoyable or useful.
In order to deliver the services you require, DHL may disclose your personal information to organisations outside DHL. Your personal information may be disclosed to these organisations, in relation to the purpose(s) in connection with which DHL obtained your personal information, or where it is directly related to the purpose(s) in connection with which DHL obtained your personal information. These organisations include, but are not limited to, organisations and third party service providers which carry out services on our behalf, including our:
- customer enquiries;
- mailing operations;
- billing and debt-recovery functions;
- information technology services;
- installation, maintenance and repair services;
- marketing, telemarketing and market research; and
- usage analysis of our Websites.
DHL endeavours to take reasonable steps to ensure that these organisations are bound by confidentiality and privacy obligations in relation to the protection of your personal information.
In addition, we may disclose your personal information to:
- any parties necessary to provide the services which you purchase from us, including government or regulatory authorities of the country of transit or destination for customs, quarantine or duty or tax clearance purposes, or for security screening;
- any parties necessary to provide you with access to the Websites and external IT service providers to assist in ensuring the security of DHL’s computer network is maintained;
- your authorised representatives or your legal advisers (e.g. when requested by you to do so);
- credit reporting bodies or fraud checking agencies;
- our related companies;
- our professional advisers, including our accountants, auditors and lawyers;
- government and regulatory authorities and other organisations, as required or authorised by law;
- if DHL is taken over by another company (‘takeover company’), to the takeover company in respect of which you are a customer or a potential customer; and
- third party competition/promotion hosting agencies. (In these instances, unless otherwise disclosed to the entrant prior to, or at the time of, entering the competition/promotion as normally set out in the competition's or promotion’s terms and conditions any personal information collected about an entrant will be returned to DHL).
We may provide consumer credit and/or commercial credit to individuals, and this Policy will apply in such circumstances. We may conduct a credit check on you, any joint account holders (or for corporate customers, any directors, partners or other authorised representatives) before we provide credit to you.
The Australian and New Zealand Privacy Acts and this Policy do not apply to commercial credit provided to companies or other entities. However, this Policy will apply where an individual applies for commercial credit, or where we request that a director or other authorised individual guarantees the commercial credit to be provided by us to a company or other entity. This Policy will only apply in respect of any uses of an individual’s credit-related information as part of our assessment of the creditworthiness of that individual, or their suitability as a guarantor.
We may use the credit-related information that is collected and held by us to help us decide whether or not to provide credit to you (or to your related company or other entity). We may also use this information to derive or calculate a credit assessment score in relation to you, which we will then use to help us in conducting our assessment of your creditworthiness.
The credit-related information that we hold about you may be used by us in accordance with Part IIIA of the Privacy Act and the Credit Reporting Privacy Code. The purposes for which we use your credit-related information may include:
- using your credit-related information to assess any application that you make to us for credit (or which is made by your related company or other entity);
- using your credit-related information to collect payments that are owed to us in respect of any credit that we have previously provided to you (or to your related company or other entity);
- disclosing your credit-related information to any of our related companies that are also are considering whether to provide credit to you (or to your related company or other entity);
- where you have offered to guarantee credit that we have offered to provide to your related company or entity, to assess your suitability as a guarantor of that credit;
- disclosing your credit-related information to any trade insurers that we deal with (including in relation to the securitisation of any credit that we provide);
- disclosing your credit-related information to a third party that you or we ask to act as a guarantor of any credit provided to you;
- disclosing your credit-related information to the credit reporting bodies that we deal with, including Dun & Bradstreet, Veda and Coface. Credit reporting bodies collect different types of credit-related information about individuals and use that information to provide a credit-related service to their customers (including to us);
- disclosing your credit-related information to other third parties that provide services to us (or to you on our behalf). These might include debt collectors (including Macquarie Collections and National Collection Services), credit management agencies and other third parties that process applications for credit made to us;
- disclosing your credit-related information to other credit providers which provide, or are considering providing, credit to you (or to your related company or other entity);
- using and disclosing credit-related information that we hold about you to assess and respond to any access or correction requests that you make to us;
- where we are consulted by a credit reporting body or another credit provider about an access or correction request that you have made to those entities, to respond to that consultation request;
- where you complain to the Information Commissioner in Australia or the Privacy Commissioner in New Zealand or any provider of a recognised external dispute resolution scheme about our treatment of your credit-related information, to respond to that complaint and to seek legal or other professional advice in relation to your complaint;
- using and disclosing credit-related information that we hold about you as required by law or the order of a court or tribunal; and
- where you otherwise expressly consent to the use or disclosure.
Where required by law, we will make a written note (which may be kept in electronic form) of any use or disclosure that we make relating to your credit-related information.
- you (or your related company or other entity) make an application for credit to us; or
- you offer to guarantee credit that we propose to provide to your related company or other entity,
and we subsequently refuse your application or offer based on information provided to us by a credit reporting body about you, we will inform you of this and provide you with the name and contact details of that body and any other information required by law to be provided to you.
Your personal and credit-related information may be shared between DHL entitles located in Australia and New Zealand. For personal information that we collect in Australia, we take all reasonable steps to ensure that the personal information which has been transferred outside of Australia (including to New Zealand) will not be held, used or disclosed by the recipient of the information inconsistently with the Australian Privacy Principles.
In addition to holding your personal and credit-related information in Australia and New Zealand, we may hold your personal and credit-related information outside these countries, and outside the European Economic Area (EEA). We may also disclose your personal and credit-related information to entities located outside of Australia, New Zealand and the EEA. These include:
- disclosing your information to our related bodies corporate, located in Germany, Hong Kong and Singapore ;
- holding your information in our data hosting and other IT facilities, located in Malaysia and the Czech Republic; and
- using and disclosing your personal and credit-related information in the other countries in which we operate, including disclosing that information to other third parties located in those countries. For a list of these countries, please see www.logistics.dhl.
Whenever we transfer your personal information outside of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal information to countries if the European Commission has deemed those countries to provide an adequate level of protection for personal information.
- For transfers to another company within the DPDHL corporate group, we have put into place binding corporate rules approved by data protection authorities;
- We use specific contracts approved by the European Commission which give personal information the same protection it has in Europe with certain service providers.
- Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.
If you require further information regarding the mechanisms used by us when transferring your personal data out of the EEA, please contact us (see contact details below).
DHL also collects your personal information for marketing purposes, including e-newsletters, promotions and special offers. Our communications may be sent to you in various forms, including mail, SMS, fax and email, in accordance with applicable marketing laws, such as the Spam Act 2003 (Cth) if you are located in Australia or the Unsolicited Electronic Messages Act 2007 if you are located in New Zealand. If you indicate a preference for a method of communication, we will endeavour to use that method whenever practical to do so.
If you have received marketing information from DHL and you wish to stop receiving it, you can contact us (either using the contact details below or the opt-out mechanism detailed in our marketing material) and ask us to stop sending the marketing information. DHL will not charge you, or in any way disadvantage you, if you choose to opt out of receiving marketing material.
DHL may occasionally provide its marketing material to third parties to distribute material on DHL’s behalf. DHL will not disclose your personal information to a third party for that third party to send you its own marketing material unless DHL has obtained your consent.
Like many companies, DHL sometimes uses "cookie" technology on its Websites. A “cookie” is a small summary file containing a unique ID number which is stored on your computer by your browser. When you log in, the cookie tells DHL whether you've visited the Websites before or if you are a new visitor. The cookie doesn't obtain any personal information about you or provide DHL with any way to contact you, and the cookie doesn't extract any information from your computer. DHL uses the cookie to help it identify the relevant Websites features in which you have the greatest interest, so that it may better personalise your access to the Websites.
DHL also uses the cookie to collect anonymous data from and about users of the Websites, including for DHL digital advertising purposes, for example, in respect of DHL remarketing activities which also employ user tagging technology such as Floodlight tag. Platforms used by DHL for collecting such data include DoubleClick Campaign Manager, DoubleClick Bid Manager, Facebook Business Manager, and Google AdWords. The data collected is encrypted and does not include any personally identifiable information.
If you do not wish to receive cookies, you can set your browser so that your computer does not accept them.
15.2 Links to other websites
The Websites may contain links to other sites. DHL makes no representations or warranties as to the privacy practices of any site operated by a third party, and is not responsible for the privacy policies of such other sites.
DHL cares about protecting the security of your personal information, and we have implemented security procedures to protect the personal information which you provide to us via our Websites. However, no method of transmitting or storing electronic data is ever completely secure, and we cannot guarantee that such information will never be accessed, used, or released in a manner that is inconsistent with this Policy.
We take reasonable steps to ensure your personal and credit-related information is protected from misuse and loss and from unauthorised access, modification or disclosure. We use technical and organizational security measures to protect your personal and credit-related information from being lost or misused. For instance, your data is saved in a secure operating environment which is not accessible to the public. In certain cases, personal and credit-related information sent over the Internet is encrypted by Secure Socket Layer technology (SSL) during transmission. This means that an approved encryption procedure is used for communication between your computer and the DHL servers if your browser supports SSL.
If you contact us by e-mail, we would like to point out that the confidentiality of the information sent cannot be guaranteed. The contents of e-mail messages can be read by third parties. We therefore recommend you send us confidential information only by post.
We may hold your information in either electronic or hard copy form. Personal information is destroyed or de-identified when no longer needed or when we are no longer required by law to retain it (whichever is the later). We will hold credit-related information about you for the period required by law, after which we may destroy or de-identify it.
DHL will endeavour to ensure the personal information we collect, use and disclose is correct, complete and up-to-date. You should contact the DHL Data Protection Officer if your personal information changes.
If you wish to exercise any of the rights set out below, please contact us (see contact details set out below).
You are entitled at any time to request details and a copy of your personal and credit-related information held by us. To protect your privacy, DHL may require proof of your identity before acting upon your request. Access will be provided unless there is a legal or administrative reason for denying or limiting access, as permitted by the Privacy Act 1988 (Cth) or the Privacy Act 1993 (New Zealand), in which case we will let you know the reason for denial of access.
Where we hold information that you are entitled to access, we will try to provide you with suitable means of accessing it (for example, by mailing or emailing it to you). Depending on the circumstances, DHL reserves the right to charge you a reasonable administrative fee for access to the personal information. We will not charge for simply making the request and will not charge for making any corrections to your personal information.
If you believe that personal information we hold about you is incorrect, incomplete or inaccurate, then you may request us to amend it. We will consider if the information requires amendment. If we do not agree that there are grounds for amendment then we will add a note to the personal information stating that you disagree with it.
Where you request the correction of any credit-related information that we hold about you, we will:
- respond to your request within 30 days (or such longer period as you may agree or we may request). If we cannot respond to your correction request without consulting with other credit providers or credit reporting bodies in relation to your request, we may do so and these bodies are permitted by law to assist us in resolving your correction request; and
- if we agree to your request, promptly correct any credit-related information that we hold about you that we are satisfied is inaccurate, out-of-date, incomplete, irrelevant or misleading. If we do correct your credit-related information at your request, we will inform you and each other credit provider and credit reporting body to which we have previously disclosed that information that we have corrected your information. Where we disclosed your credit-related information after you made a complaint but before it was resolved, we will tell the recipient that you have made such a complaint and we will subsequently inform that entity of the outcome of your correction request.
If we have any other reasons for suspecting that credit-related information that we hold about you has become inaccurate, out-of-date, incomplete, irrelevant or misleading, we may independently decide to correct this information without consulting you. If we do this, we will take reasonable steps to notify that correction to you and to any other entities to which we have previously disclosed that credit-related information (unless it is impracticable for us to do so).
You have a right to ask us to delete or remove your personal information if:
- there is no legal ground for us to hold or process the information or the information is no longer necessary for the purpose for which it was collected;
- you have successfully exercised your right to object to processing (see below);
- where we may have processed your information unlawfully; or
- where we are required to erase your personal information to comply with local law.
We may be unable to comply with your request of erasure for legal reasons which will be notified to you, where applicable, in due course after the time of your request.
You may object to us processing your personal information if your interests or fundamental rights and freedoms require data protection, or there is something about your particular situation which makes you want to object. You also have the right to object where we are processing your personal information for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms, or there may be other legal grounds why your objection may not be successful.
1.5 Transfer / Data Portability
You have a right to receive back from us in a structured, commonly used, machine-readable format, your personal information which you originally provided to us. You also have the right to transmit that information to another data controller without hindrance from us. This right only applies to your personal information if we are processing it with your consent or for the performance of a contract, and if our processing was being carried out by automated means.
1.6 Restriction on processing
You have a right to require us to suspend processing (and only store) your personal information if: (i) you are contesting the accuracy of the information (ii) the processing is unlawful but you prefer to suspend processing rather than ask us to erase your information (iii) we no longer need the information, but you need it to exercise any legal claims; (iv) you object to processing (see above) but time is needed to evaluate the legitimate grounds for processing in light of your objection.
1.7 Withdrawal of consent
If you have given us consent to process your personal information, you have the right to withdraw your consent at any time. Your withdrawal of consent will not affect the lawfulness of processing carried out before you withdrew your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you would like to contact us or require more information concerning DHL’s approach to privacy or how DHL handles your personal information you can write to us as set out below:
Attention: DHL Data Protection Officer
C/- DHL Legal Department
PO Box 484
Mascot NSW 1460
Attention: DHL Data Protection Officer
C/- DHL Legal Department
16 Laurence Stevens Drive
Auckland International Airport 2022
Alternatively, you can email your privacy query directly to the appropriate DHL business as follows:
- for DHL Express, please email: firstname.lastname@example.org
- for DHL Supply Chain, please email: Privacy_supplychain@dhl.com.au
- for DHL Global Forwarding, please email: email@example.com
- Deutsche Post Global Mail, please email: Privacy_globalmail@dhl.com.au
- for DHL Express, please email: Privacy_ExpressNZ@dhl.com
- for DHL Supply Chain, please email: Privacy_supplychainNZ@dhl.com
- for DHL Global Forwarding, please email: Privacy_DHLGF_NZ@dhl.com
We will endeavour to respond to all of your legitimate requests or complaints within 30 days. At times, it may take us longer than 30 days if your request is complex or you have made more than one request. In this case, we will notify you.
If you wish to make a complaint to DHL about a possible breach of privacy, please provide full details of your complaint in writing, and send it to the DHL Data Protection Officer (see contact details above).
If your complaint relates to our failure to provide access to or to correct any personal or credit-related information that we hold about you, you may lodge a complaint directly with the Office of the Australian Information Commissioner (for more information, please see www.oaic.gov.au) or with the Office of the Privacy Commissioner (New Zealand) (for more information, please see www.privacy.org.nz). If we are required by law to be a member of a recognised external dispute resolution scheme in relation to our handling of your credit-related information, you can lodge such a complaint directly with that provider. We will notify you at the time of making your credit-related complaint if we are required to be a member of a recognised external dispute resolution scheme and, if so, the name and contact details of that provider.
If your complaint does not relate to these matters, you must first lodge a complaint with us in writing and provide us with details of the incident so that we can investigate. We will treat your complaint confidentially, investigate your complaint and aim to ensure that we contact you and your complaint is resolved within a reasonable time (and in any event within the time required by the relevant privacy legislation, if applicable).
If you make a complaint in relation to correction of your credit-related information, we will notify each other credit provider and credit reporting body to which we have previously disclosed that information that you have made a correction complaint in relation to that information and the outcome of that complaint, unless it is impracticable or illegal for us to do so.
Individuals enquiring about their rights and remedies for breaches of privacy, can access detailed information at the Office of the Australian Information Commissioner www.oaic.gov.au or the Office of the Privacy Commissioner (New Zealand) www.privacy.org.nz.
We have put in place procedures to deal with any suspected personal information breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
DHL reserves the right to amend this Policy from time to time. The most current version of this Policy will be located on DHL’s Websites or a copy can be obtained by contacting the DHL Data Protection Officer.
If DHL delays or does not exercise any of its rights and remedies available to it under this Policy, that will not be a waiver of that right or remedy.
If any provision of this Policy is held to be invalid, void, unenforceable or illegal for any reason, such provision shall be deemed to be severed from this Policy and the remaining provisions shall continue in full force and effect.
This Policy was last updated in November 2018.
Changes to Privacy Notice
DHL reserves the right to change its Privacy Notice at any time with or without prior notice. Please check back frequently to be informed of any changes. By using DHL's websites you agree to this Privacy Notice.
This statement was last updated on: