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Scope of this Privacy Notice

Deutsche Post AG and its subsidiaries operating under the brand DHL (hereinafter called 'DHL') is pleased that you have visited our website and are interested in our company, products and services. It is important to us to protect your personal data during handling throughout the entire business process. 

In the following, we explain what information DHL collects when you visit our website and how this information is used.

This Privacy Notice applies to all users of our services, websites, applications, features or other services anywhere in the world, unless covered by a separate Privacy Notice. This Privacy Notice applies to the following categories of individuals:

  • Shippers: shippers, including their employees, or individuals who send a shipment
  • Shipment receivers: any individual who receives a shipment
  • Persons showing interest in us and our services
  • Business partners: business partners, including their employees
  • Employment candidates: individuals that apply for a job with us

 

All the above subjects are referred to as “you” or “your”.

 

What is Personal Data?

Personal data means any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. This includes information such as your real name, address, telephone number and date of birth. Information which cannot be linked to your real identity - such as favorite websites or number of users of a site - is not considered personal data.

  • This Privacy Notice applies for the data processing carried out by:

    Deutsche Post AG
    Charles-de-Gaulle-Str. 20
    53113 Bonn
    Germany


    Data Protection Officer of controller, contact details:

    Deutsche Post AG
    Global Data Protection
    53250 Bonn

    If you have queries with regard to the processing of your personal data, please contact the Data Protection Officer.

    If you have any further queries regarding data protection in connection with our website or the services offered there, please contact data protection:


Types of Data We Process

We only process your personal data when required for a specific and allowed purpose. 

CONTACT DATA

Information to contact you e.g. when you use one of our services. 

Such as: your name, phone number, address, email address

PROFILE DATA

Information on your dhl profile e.g. to set your delivery preferences.

Such as: your delivery preferences, order

SHIPMENT DATA

Information enabling the pick-up and delivery of your shipment e.g. status of your shipment.

Such as: your address, shipment documents, shipment no.

SURVEY DATA

Information communicated by you to one of our employees or by filling in an online survey e.g. when you call our customer service.

Such as: your name, email, phone number


What Are the Purposes of and the Legal Basis for the Processing of Personal Data?

  • DHL is committed to preserving the privacy of users of our websites. When you visit our web pages, The following data are collected: IP address, hostname of the accessing computer, website from which you accessed this website, a list of the sites you visited within the scope of our overall Internet presence, the date and duration of your visit, notification of whether the visit was successful, volume of data transferred, information about the identification data of the browser type and operating system used by you.  Temporary storage of this data is necessary during your visit to the website in order to allow the website to be delivered to you. Further storage in log files is performed to ensure the functionality of the website and the security of our IT systems. The legal basis for the processing of the aforementioned data categories is therefore Art. 6 (1) (f) of the European General Data Protection Regulation (GDPR). Due to the said purposes, in particular to guarantee security and a smooth connection setup, we have a legitimate interest to process this data.

    Additional personal information such as your name, address, telephone number or e-mail address is not collected unless you provide this data voluntarily, e.g. while completing an online contact form, as part of a registration, survey, competition or an information request.

    The data are deleted as soon as they are no longer needed to achieve the purpose for which they were collected. For the provision of the website, this is the case when the session terminates. The log files (access logs) are kept for administrators to access directly and exclusively for a period of 24 hours. After that, they are only available indirectly through a restore from backup tapes and are permanently deleted after 30 days.

    As far as you have enabled geo localization functions in your browser, respectively in your operating system we will use this data to offer you location-based services (e.g. location of the nearest branch, packing station etc.). The legal basis for geo-localization is your consent according Art. 6 (1) (a) GDPR by enabling the respective function. We will not use this data for any other purpose. If you disable this function your data will be deleted in due time.

  • This website uses cookies and similar technologies, (hereafter “technologies”), which enable us, for example, to determine how frequently our internet pages are visited, the number of visitors, to configure our offers for maximum convenience and efficiency and to support our marketing efforts.

    When you access our website, a Privacy Preference Center will inform you that technically necessary cookies are set and, in addition, that your consent is required to the use of certain technologies, such as analytical cookies or similar technologies.

    The processing of data by means of technically necessary cookies is based on our legitimate interest according to Art. 6 (1) f) GDPR to ensure that you can use our website the best possible way, to ensure that our website operates correctly and to guarantee an convenient and undisturbed user experience. These kinds of cookies are stored exclusively for the duration of your visit to our website. They are automatically deleted when you close your browser.

    In addition, you will be informed via the Privacy Preference Center  that we use other technologies  (performance, functional or analytics technologies) for storing information about visitors who repeatedly access one of our internet pages. The purpose of using these technologies is to be able to offer you optimal user guidance as well as to "recognize" you and thus be able to present (as much as possible) diversified internet pages and new contents during repeated use. These technologies will only be processed on the basis of your prior given consent according to Art. (1) a) GDPR.

    You will find more information under the Privacy Preference Center  including the option to revoke a given consent.

    Notwithstanding the information in the Preference Center, and only if you have consented to the use of cookies and other technologies as described above, we also use them for the purposes described below.

  • We provide you our social media fan pages, such as Facebook, Instagram or LinkedIn to give you even more insights in our services and products, to better manage our relationship with you and to communicate with you. For more information, please visit our Privacy Notices on our social media fan pages.

    Therefore, our website contains links to the following social media networks:

    • Facebook (operated by: Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA)
    • Instagram (operated by: Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA)
    • LinkedIn (operated by: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland)
    • YouTube (operated by: Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA)[TM(D1] [KI2]

    In these cases, a transfer of data to the social media operators mentioned before only takes place if the corresponding icon (e.g. the "f" of Facebook) is clicked. If you click on one of these icons, a page of the corresponding social media operator opens in a separate window.

  • We offer you an improved user experience on this website by integrating Google Maps as part of the DHL Finder. With the DHL Finder you can search for our branches, Packstations and parcel shops, which are displayed on a Google Maps map. The use of Google Maps may indicate a transfer of personal data to the United States of America. The USA is not considered by the European Court of Justice to have an adequate level of data protection. In particular, there is a risk that your data may be subject to access by U.S. authorities for control and monitoring purposes and that no effective legal remedies are available. This data transfer will not occur without your prior knowledge or agreement. We will ask for your explicit consent in accordance with Art. 6 (1) a GDPR in conjunction with Art. 49 (1) a) GDPR before Google Maps are activated and data is transferred to the USA. We have no influence on the further data processing by Google (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). We refer to the Privacy Policy of Google. Your consent will be asked again each time you visit the website. Of course you can also get information about DHL locations without using Google Maps. 

Performance of a Contract

For pre-contractual and contractual reasons, we also need personal data to provide our services and comply with the obligations arising from contractual agreements concluded with you.

On dhl.com we offer the following services:

  1. Get a Quote
  2. DHL for Business
  3. Track & Trace
  4. Ship Now
  5. Customer Service
  • In order to get back to you via email or phone to make you an offer, you can use one of our Get a Quote services. Depending on the country you are residing and in order to get you to the right expert team or tool within DHL, we either ask whether you would like to ship parcels or documents, cargo / freight or international business mail and whether you are a business or private customer. 

    Based on this information your request will be directed to our business units  [DHL ExpressDHL Global ForwardingDHL FreightDHL ParcelDHL eCommerce SolutionsDHL Paket] and you will immediately receive a product card with price and further details from the business unit(s) which offer best suits your request. It could also be that we ask you for the following details: country of origin and destination including city and postcode (we need an approximate origin and destination in order to give you a quote for your shipment as accurate as possible) and weight and dimension of the shipment. Depending on your request we might also ask the quantity, whether documents or dangerous goods are involved or whether it is palletized or stackable. This information is also forwarded to one of our business units  [DHL ExpressDHL Global ForwardingDHL FreightDHL ParcelDHL eCommerce SolutionsDHL Paket]  and you will immediately receive a product card shown with price and further details regarding your shipment and optional add-ons.

    By clicking on the “continue to booking” button you will be forwarded to the respective business unit´s  booking tool system [MyDHL+myDHLiMyDHL Parcel]. Hence, on dhl.com we basically do not collect or otherwise process your personal data for our Get a Quote service. However, if data is nevertheless considered personal, such as the city and postcode, the legal basis for this is the contract in progress (Art. 6 (1) b) GDPR) and a legitimate interest in being able to submit our offer as accurately as possible (Art. 6 (1) f) GDPR).

    Provided that no statutory or contractual retention periods needs to be observed, your request will be stored for a maximum of 30 days with the relevant business unit which finally made the quote as proof of proper processing and for the purpose of further optimizing services. On dhl.com the respective data is stored for a maximum of 30 days if you have used the safe shipment service and unless not earlier deletes by yourself.

  • If you are using or DHL for Business service we ask you for the shipping destination, the volume and the frequency of the shipment. Based on this information and your shipping needs, your request will be send to our business units [DHL ExpressDHL Global ForwardingDHL FreightDHL ParcelDHL eCommerce SolutionsDHL Paket]  and allocated to those which services best fit your requirements. In order to get in touch with you as soon as possible we also ask you for your company´s name, your name, business address, email address and phone number. This data will also be forwarded to the respective business units and is necessary to take steps at your request prior to entering into a contract and / or for the performance of a contract. The legal basis is therefore Art. 6 (1) b) GDPR.

    Provided that no statutory or contractual retention periods need to be observed, your request will be stored for a maximum of 30 days with the relevant business unit which finally made the quote as proof of proper processing and for the purpose of further optimizing services.

  • You can use the Track and Trace service to track shipments addressed to you or sent by you, and also view the expected time of delivery. To this end the tracking information is sent to the respective business unit to find the status of the shipment. You will also receive all important detailed information about your shipment from the respective business unit. In addition, the sender or recipient can also receive further information about the shipment in question by e-mail or SMS. For this purpose, the e-mail address or mobile phone number of the recipient of the notification can be stored and the notification activated. In this context, the person entering the data must ensure that the notification recipient agrees to the processing of e-mail address, mobile phone number and notification.

    The following data are processed as part of shipment tracking: shipment number, name and address of the sender, name and address of the recipient, e-mail address of the sender/recipient if applicable, name and address of the alternative recipient if applicable, customer data of the sender, product or service name, shipment history, signature of the recipient, confirmation that a minimum age has been checked (over 16/over 18).

    The data are processed for the purpose of fulfilling the contract on the basis of Art. 6(1) (b) GDPR.

    To enhance user convenience, when using shipment tracking DHL automatically generates a list of the last shipment number searched for via the shipment search: This function saves you having to re-enter the shipment number when checking the shipping status of your shipment. In this context, you can name individual shipments according to your preference (“Shipment title"). For this purpose, the application saves a list of the last shipment searches in a cookie. 

  • Our Ship Now service leads you to our various customer portals of our business units [DHL ExpressDHL Global ForwardingDHL FreightDHL ParcelDHL eCommerce SolutionsDHL Paket] (e.g. MyDHL+, DHL eCommerce Web Portal, my DHLi or DHL Interactive). You can also continue as guest and you will be forwarded to our business unit which best meets you shipping needs. In any case we will not process your personal data at this stage. Same applies if you would like to schedule a redelivery. After a few questions about your shipment you will be directed to our various customer portals where you can arrange the redelivery in detail.

  • You can contact us at any time with questions via our Customer Service. Depending on the respective business unit, you will either be forwarded directly to the website of the respective business unit or we ask you to fill out a contact form beforehand, which requests the following data categories and then forwards them to the respective responsible business unit: your customer reference no., your name, the name of your company, postal address, email address and telephone no. country / region and the sector you are working for. The legal basis is Art. 6 (1) (b) GDPR, as this processing is carried out in order to prepare or to fulfil a contract. Furthermore, you provide the data voluntarily for the purpose of contacting us, so your consent is another legal basis, Art. 6 (1) (a) GDPR.

    In addition you have the option to consent to promotional emails about our services. To this end we also forward your contact data to our business units [DHL ExpressDHL Global ForwardingDHL FreightDHL ParcelDHL eCommerce SolitionsDHL Paket] . The legal basis for this is your consent according to Art. 6 (1) (a) GDPR.

Further information on data protection in specific services and products is available at the relevant divisional Customer Portal and / or the respective local privacy notice.


Processing for Advertising Purposes

When you visit our web page we offer you a broad variety of information about DHL, about our products, services and events. In particular you can get information about our:

  1. Events & Webinars
  2. Delivered.
  3. Spotlight
  4. Newsletters
  • If you would like to participate in one of our Events and/or Webinars, you will be redirected to the appropriate registration page. There we basically collect the following personal data: your name, your email address and who is your main contact at DHL. Depending on the respective sector we may also ask for your company name, your seniority and whether you have previously done business with DHL. The legal basis is Art. 6 (1) (b) GDPR, as this processing is carried out in order to fulfil the contract (attending the event).

  • You have the option there to consent to promotional emails about our services. To this end we also forward your contact data to our business units [DHL Global ForwardingDHL FreightDHL ParcelDHL eCommerce SolutionsDHL Supply Chain] . The legal basis for this is your consent according to Art. 6 (1) (a) GDPR. You may unsubscribe at any time by clicking the relevant link at the bottom of the Spotlight mail. You can also revoke the consent at any time with effect for the future using the contact address provided.

  • If you subscribe to DHL Spotlight to know first about new articles we only collect your email address and it is not used for any other purpose. The legal basis for this is your consent according to Art. 6 (1) (a) GDPR. You may unsubscribe at any time by clicking the relevant link at the bottom of the Spotlight mail. You can also revoke the consent at any time with effect for the future using the contact address provided. If you unsubscribe from Spotlight or revoke your consent, the corresponding data will be removed or blocked from the mailing list and will no longer be processed for these purposes.

    Notwithstanding the foregoing, if you are an existing DHL customer, your postal data (e.g. name, address) will be processed to contact you in order to provide you with the latest information about our offers, news, products and services. Apart from an existing consent, which is based on Art. 6 (1) a) GDPR, we will process your e-mail address exclusively in order to provide you with information regarding DHL own and similar products. Legal basis for the aforementioned processing to keep you updated regarding our own and similar products is Art. 6 (1) f) GDPR. The processing of customer data for own direct marketing purposes is regarded as carried out for a legitimate interest. You have the right to object at any time to the said processing. To exercise your right, simply get in touch with us by using the contact details mentioned under "Who is Responsible".

  • If you register for one of our newsletters, we are entitled to use your e-mail address for this purpose. The legal basis for this data processing is your consent pursuant to Art. 6 (1) (a) GDPR. You may unsubscribe from the newsletter at any time by clicking the relevant link at the bottom of the newsletter. You can also revoke the consent at any time with effect for the future using the contact address provided. If you unsubscribe from our e-mail communications or revoke your consent, the corresponding data will be removed or blocked from the mailing list and will no longer be processed for these purposes.
    Including your e-mail address in a blocking list is effected in order to safeguard our legitimate interests pursuant to Art. 6 (1) (f) GDPR. Our legitimate interest lies in not sending you any information by e-mail in the future.

Data Retention & Third Parties

  • Career opportunities within Deutsche Post DHL Group are as diverse as our teams all over the world. With approximately 570,000 employees in over 220 countries, we connect people, improving their lives. If you would like to apply for one of our open jobs you will find more information here and, also on data protection, here.

  • We will keep your data for as long as necessary to fulfill our purposes, to execute our contracts and to comply with any legal obligation. The retention period may differ per country based on applicable country laws.

    We continuously strive to minimize the retention period of data where the purpose, the law or contracts allows us to do so. The data that we collect based on your consent will be kept until you withdraw your consent.

  • DHL does not share, sell, transfer or otherwise disseminate your personal data to third parties and will not do so in future, unless required by law, unless required for the purpose of the contract or unless you have given explicit consent to do so. For instance, it may be necessary to pass on your address and order data to our contractors when you order products. Further information on data protection in specific services and products is available at the relevant Customer Portal.

    However, in the context of the data processing as described in this Privacy Notice and the respective legal basis given, DHL will transfer your data to the following categories of recipients:

    • DPDHL Group companies: transfer is required within the DPDHL Group, its legal entities and shared service centers to provide and improve our products and services (e. g. our Get a Quote or Frequent Shipment Services). Transfers can also occur to manage our relationship with you, to identify you, to answer your requests and to comply with your privacy rights.
    • Third party business partners: The transfer to third party business partners is limited to what is required by applicable law and / or in order to fulfill our contractual obligations.
    • Third party processors: which process data are contractually obliged to maintain strict confidentiality as per Art. 28 GDPR. DHL retains responsibility for safeguarding your personal data in such circumstances. The business partners follow the instructions of DHL, and this is guaranteed by technical and organizational measures, as well as by means of checks and controls.
    • Public authorities: transfer is required by applicable law (e.g. to fulfil a legal obligation during shipment processing).

    Your data is only transferred outside the European Economic Area (EEA) to other Deutsche Post DHL Group companies, third party business partners or public authorities when permitted by applicable data protection law. In such cases, we will make sure that appropriate safeguards are in place to ensure the transfer of your data (e.g. our binding corporate rules, standard contractual clauses).


What Are My Data Subject's Rights?

You have the following rights:

You can request information as to what personal data is stored

You can request that we correct, delete or block your personal data provided these actions are permitted by law and in compliance with existing contractual conditions.

You can request to receive personal data you have provided in a structured, commonly used and machine-readable format.

You may lodge a complaint with the supervisory authority. 


How About Data Security

DHL takes the security of your data very seriously. We have implemented various strategies, controls, policies and measures to keep your data secure. We keep our security measures under close review. We use safeguards such as firewalls, network intrusion systems, and application monitoring. Where appropriate, we secure your data by using pseudonymization and encryption techniques when storing and transferring your data. For instance, your data is saved in a secure operating environment which is not accessible to the public. In certain cases, your personal data is encrypted by Secure Socket Layer technology (SSL) during transmission. This means that an approved encryption procedure is used for communication between your computer and the DHL servers if your browser supports SSL. We ensure that there are strict physical access controls in our buildings and certified data centers.

As a part of our security strategy, we have set up auditing programs to make sure that our systems and services comply with the DPDHL information security policy, and by extension the ISO 27001 standard.

In addition, we are taking a number of ongoing measures to reduce risk, such as (but not limited to) training our employees regularly and organizing incident simulation exercises by our Cyber Defense Center.

Should you wish to contact DHL by e-mail or contact forms, we would like to point out that the confidentiality of the information sent cannot be guaranteed. The contents of (e-mail) messages can be read by third parties. We therefore recommend you send us confidential information only by post.

  

Information About the Processing of Personal Data

DHL treats personal data processed within its systems and in the framework of its procedures very seriously. We ensure high standard of data security.

According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR – You will find out how DHL Express process Your personal data below.

We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. z o.o., with its registered seat in Warsaw, Wirażowa 37.

The Controller has designated Data Protection Officer, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address: pl.dhlexp.iod@dhl.com or through application form available on the following website: www.dhl.com.pl

  • Courier Data Processing

    DHL treats personal data processed within its systems and in the framework of its procedures very seriously. We ensure high standard of data security.

    According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR – You will find out how DHL Express process Your personal data below.

    We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. z o.o., with its registered seat in Warsaw, Wirażowa 37.

    The Controller has designated Data Protection Officer - Kazimierz Stefański, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address:
    pl.dhlexp.iod@dhl.com or through application form available on the following website: www.dhl.com.pl

    Processing Period

    Your personal data will be stored for the period of cooperation with Service Partners and subsequently for the periods set out in law provisions including, among others: accountancy law, tax law, social insurance law.
    When personal data are processed on the basis of Your consent, the Controller will store Your personal data until withdrawal of consent. The Company will stop to process personal data on the basis of its legitimate interests if You object to process data for those purposes.
    In case of profiling we will use data for this purpose until You object to such processing.

    Data provided by You can be processed for the following purpose:
    • to conclude, perform and terminate cooperation agreements with service partners as well as to perform activities concerning obligations and liabilities of service partners and their personnel (including primarily curriers) (art. 6 (1) letter b) of the GDPR).
    • for the purpose of publication of Your image for internal and external communication (for instance electronic mail, Intranet, company newspaper Express News and others) – on the basis of art. 6 (1) letter a) of the GDPR.
    • law provision – with relation to obligations deriving from those provisions, including Civil Code, provisions on social insurance, health insurance, taxes, work accidents, company employee benefit fund, accounting, general defense obligation (art. 6 (1) letter c) of the GDPR).
    • HR and development managing, which includes improvement of qualifications (also on the level of the Group, where the legitimate interests of the Controller is taking care of possible highest level of management and other employees (art. 6 (1) letter f) of the GDPR).
    • development management, including profiling for statistics and business purposes – the legal basis for processing is legitimate interests of the Controller (art. 6 (1) letter f) of the GDPR), which is the optimal use of employees potential.
    • organizing and co-financing of additional services for employees and their family members or partners (for instance group life insurance, health insurance, benefit system, etc.) – the legal basis for processing are legitimate interests of the Controller (art. 6 (1) letter f) of the GDPR), where the legitimate interests are to ensure best possible working conditions for employees.
    • ensuring security in the premises belonging to the Company (including publication of image on ID cards and access cards) – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests are to ensure security in the Company premises (art. 6 (1) letter f) of the GDPR).
    • analytical and statistical – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are analysis and statistics of its actions, according to art. 6 (1) letter f) of the GDPR.

    When we add new purposes of the processing, you will be informed thereof without delay.

    Provision of personal data is voluntary, and the failure of their provision will result in lack of possibility of cooperation with service partner/ its personnel (including couriers in the first place).

    Data provided by You will be disclosed to:
    • entities from DHL group for internal administrative purposes
    • third parties offering additional services to service partners/ its personnel (including couriers in the first place), such as group insurance, other benefits and entities participating in organization of business travel;
    • third parties with relation to fulfillment of Your obligations, for instance common services for HR department, providing trainings and vocational trainings, recruitment and HR management, IT infrastructure support and maintenance, legal advisory, analysis of users behavior, order handling, compliance verification (audits), trainings and developments – whereas such entities process personal data as subcontractors, on the basis of agreement with DHL Express and exclusively on its instructions, i.e. for instance: independent external representatives, service providers, suppliers, partners, distributors, postal and operational services providers, providers of documentation management services;
    • apart from aforementioned entities Your personal data can disclosed exclusively to entities entitled to process Your data on the basis of law provisions.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), i.e. in third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of standard contractual clauses adopted by the European Commission, thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these clauses can be obtained from the controller.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), it. In third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of binding corporate rules (BCR), thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these BCR can be obtained from the controller.

    You have:
    • right of access to Your personal data, their rectification, erasure or limiting their processing;
    • right to object to process Your personal data, where the legal basis of processing are the legitimate interests of the Controller. In particular You have right to object to processing for the purpose marketing and profiling;
    • right to data portability, i.e. to receive from the Controller Your personal data, in a structured, commonly used and machine-readable format where Your personal data are processed for the purpose of concluding and performing the contract. You can transmit received personal data to another controller.
    • right to lodge in a compliant with supervisory authority dealing with personal data protection, which in Poland is the President of Personal Data Protection Office.

    In order to exercise aforementioned rights, please contact the Controller or data protection officer of DHL Express, which contact details have been indicated above.

  • Customer Representatives Data Processing

    DHL treats personal data processed within its systems and in the framework of its procedures very seriously. We ensure high standard of data security.

    According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR – You will find out how DHL Express process Your personal data below.

    We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. z o.o., with its registered seat in Warsaw, Wirażowa 37.

    The Controller has designated Data Protection Officer - Kazimierz Stefański, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address: 
    pl.dhlexp.iod@dhl.com or through application form available on the following website: www.dhl.com.pl

    Processing Period

    Personal data that You have provided will be stored for the period of provision of service to You by the Controller as well as for the period of handling potential compliant and until time of prescription of potential claims expires or an obligation to store data, according to law provisions expires, especially obligation to store accounting documents.

    In case of profiling we will use data for this purpose until You object to such processing.

    Data provided by You can be processed for the following purpose:
    • to conclude and perform contract on package delivery including additional services and managing Your packages – the legal basis of processing is necessity of data processing in order to enter into and perform the contract, according to art. 6 (1) letter b) of the GDPR.
    • to handle lodged compliant – legal basis for processing is necessity of data processing for the performance of the contract, according to art. 6 (1) letter b) of the GDPR.
    • control over export and import of strategic goods – legal basis for data processing is necessity to fulfill legal obligation imposed on the Controller, according to art. 6 (1) letter c) of the GDPR, and specifically the Act of 9th November 2000 on foreign trade in goods, technologies and services of strategic importance to state security and to preserve international peace and security.
    • fulfillment of obligations deriving from law provisions by the Controller – specifically the Act of 29th September 1994 on accounting – the legal basis for data processing is necessary to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR.
    • counteracting money laundering and terrorism financing – the legal basis is necessity to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR, specifically the Act of 1st March 2018 on money laundering and counteracting terrorism.
    • pursuing claims concerning the agreement entered into – the legal basis for processing is necessity of processing in order to fulfill legitimate interests of the Controller, where these legitimate interests are the possibility to pursue claims according to civil law and before amicable courts, contained in art. 6 (1) letter f) of the GDPR.
    • direct marketing of Controller own products and services, including for statistics purpose and for the purpose of profiling. The legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are direct marketing of the Controller own products and services, according to art. 6 (1) letter f) of the GDPR.
    • profiling in order to identify the preferences or needs with relation to products and services and presenting adequate offer –the legal basis for processing is legitimate interests of the Controller, where these interests are direct marketing of own products and services, according to art. 6 (1) letter f) of the GDPR.
    • analytical and statistical – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are analysis and statistics of its actions, according to art. 6 (1) letter f) of the GDPR.

    When we add new purposes of the processing, you will be informed thereof without delay. Provision of personal data is voluntary, but necessary in order to conclude and perform the contract between You and DHL Express concerning package delivery as well as services and additional products.

    Data provided by You will be disclosed to:

    • partners cooperating with DHL Express with regard to package delivery, including couriers and other carriers, as well as partner customer services as well as entities maintaining drop-off and parcel-pick machines.
    • entities from DHL group, that provide various services to DHL Express, such as accounting, debt collection or IT services and support the process of packages delivery, where such entities process personal data on the basis of agreements entered into with the Controller and exclusively according to its instructions.
    • in case where package insurance has been purchased, Your personal data will be disclosed to insurance company cooperating with DHL.
    • DHL Express partners supporting marketing processes, including marketing agencies, hosting service provider, where such entities process personal data on the basis of agreements entered into with the Controller and exclusively according to its instructions.
    • apart from aforementioned entities Your personal data can disclosed exclusively to entities entitled to process Your data on the basis of law provisions.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), i.e. in third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of standard contractual clauses adopted by the European Commission, thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these clauses can be obtained from the controller.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), it. In third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of binding corporate rules (BCR), thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these BCR can be obtained from the controller.

    You have:

    • right of access to Your personal data, their rectification, erasure or limiting their processing;
    • right to object to process Your personal data, where the legal basis of processing are the legitimate interests of the Controller. In particular You have right to object to processing for the purpose marketing and profiling;
    • right to data portability, i.e. to receive from the Controller Your personal data, in a structured, commonly used and machine-readable format where Your personal data are processed for the purpose of concluding and performing the contract. You can transmit received personal data to another controller.
    • right to lodge in a compliant with supervisory authority dealing with personal data protection, which in Poland is the President of Personal Data Protection Office.

    In order to exercise aforementioned rights, please contact the Controller or data protection officer of DHL Express, which contact details have been indicated above.

  • Electronic Shipping Solution User Data Processing

    DHL treats personal data processed within its systems and in the framework of its procedures very seriously. We ensure high standard of data security.

    According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR – You will find out how DHL Express process Your personal data below.
    We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. zo .o., with its registered seat in Warsaw, Wirażowa 37.

    The Controller has designated Data Protection Officer - Kazimierz Stefański, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address: 
    pl.dhlexp.iod@dhl.com or through application form available on the following website: www.dhl.com.pl

    Processing Period

    Personal data that You have provided will be stored for the period of provision of service to You by the Controller as well as for the period of handling potential compliant and until time of prescription of potential claims expires or an obligation to store data, according to law provisions expires, especially obligation to store accounting documents.

    Data provided by You can be processed for the following purpose:

    • to conclude and perform contract on package delivery including additional services and managing Your packages – the legal basis of processing is necessity of data processing in order to enter into and perform the contract, according to art. 6 (1) letter b) of the GDPR.
    • fulfillment of obligations deriving from law provisions by the Controller – specifically the Act of 29th September 1994 on accounting – the legal basis for data processing is necessary to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR.
    • counteracting money laundering and terrorism financing – the legal basis is necessity to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR, specifically the Act of 1st March 2018 on money laundering and counteracting terrorism.
    • Direct marketing of Controller own products and services, including for statistics purpose and for the purpose of profiling. The legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are direct marketing of the Controller own products and services, according to art. 6 (1) letter f) of the GDPR.
    • profiling in order to identify the preferences or needs with relation to products and services and presenting adequate offer –the legal basis for processing is legitimate interests of the Controller, where these interests are direct marketing of own products and services, according to art. 6 (1) letter f) of the GDPR.
    • analytical and statistical – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are analysis and statistics of its actions, according to art. 6 (1) letter f) of the GDPR.

    When we add new purposes of the processing, you will be informed thereof without delay.

    Provision of personal data is voluntary, but necessary in order to conclude and perform the contract between You and DHL Express concerning package delivery as well as services and additional products.

    Data provided by You will be disclosed to:
    • partners cooperating with DHL Express with regard to package delivery, including couriers and other carriers, as well as partner customer services as well as entities maintaining drop-off and parcel-pick machines.
    • entities from DHL group, that provide various services to DHL Express, such as accounting, debt collection or IT services and support the process of packages delivery, where such entities process personal data on the basis of agreements entered into with the Controller and exclusively according to its instructions.
    • In case where package insurance has been purchased, Your personal data will be disclosed to insurance company cooperating with DHL.
    • apart from aforementioned entities Your personal data can disclosed exclusively to entities entitled to process Your data on the basis of law provisions.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), i.e. in third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of standard contractual clauses adopted by the European Commission, thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these clauses can be obtained from the controller.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), it. In third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of binding corporate rules (BCR), thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these BCR can be obtained from the controller.

    You have:

    • right of access to Your personal data, their rectification, erasure or limiting their processing;
    • right to object to process Your personal data, where the legal basis of processing are the legitimate interests of the Controller. In particular You have right to object to processing for the purpose marketing and profiling;
    • right to data portability, i.e. to receive from the Controller Your personal data, in a structured, commonly used and machine-readable format where Your personal data are processed for the purpose of concluding and performing the contract. You can transmit received personal data to another controller.
    • right to lodge in a compliant with supervisory authority dealing with personal data protection, which in Poland is the President of Personal Data Protection Office.

    In order to exercise aforementioned rights, please contact the Controller or data protection officer of DHL Express, which contact details have been indicated above.

  • Employees Data Processing

    DHL treats personal data processed within its systems and in the framework of its procedures very seriously. We ensure high standard of data security.

    According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR – You will find out how DHL Express process Your personal data below.

    We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. z o.o., with its registered seat in Warsaw, Wirażowa 37.

    The Controller has designated Data Protection Officer - Kazimierz Stefański, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address: 
    pl.dhlexp.iod@dhl.com or through application form available on the following website: www.dhl.com.pl

    Processing Period

    Your personal data will be stored for the period of Your employment and subsequently for the period set out by the labour law provisions and other sector-specific laws, i.e. accounting law, tax law, social insurance law.

    When personal data are processed on the basis of Your consent, the Controller will store Your personal data until withdrawal of consent. The Company will stop to process personal data on the basis of its legitimate interests if You object to process data for those purposes.
    In case of profiling we will use data for this purpose until You object to such processing.

    Data provided by You can be processed for the following purpose:

    • to conclude, perform and terminate employment contract - the legal basis of processing is necessity of data processing in order to enter into and perform the contract, according to art. 6 (1) letter b) of the GDPR.
    • performing activities related to possible disciplinary liability of the employees, liability of the employee for damage against the employer, liability of the employee for employer assets, including establishing and pursuing possible claims – legal basis for processing is art. 6 (1) letter b) of the GDPR.
    • where consent has been given, for the purpose of publication of Your image for internal and external communication (for instance electronic mail, Intranet, company newspaper Express News and others) – on the basis of art. 6 (1) letter a) of the GDPR.
    • fulfilling obligations deriving from the Act of 26th June 1974 Labour Coder and its implementing acts, which include keeping archive of personal files – the legal basis for data processing is law provision and legal obligation imposed on the controller contained in art. 6 (1) letter c) of the GDPR.
    • fulfilling obligations deriving from provisions on: social insurance, health insurance, work accidents, company employee benefit fund, accounting, general defense obligation and from other obligations, due to the law provisions – the legal basis for processing is legal obligation imposed on the Controller – art. 6 (1) letter c) of the GDPR.
    • disclosure of personal data to entities authorized on the basis of law, as well as to the entities, that data have to be disclosed to, in order to use special rights provided for in the labour law by the employees - the legal basis for processing is legal obligation imposed on the Controller – art. 6 (1) letter c) of the GDPR.
    • work results management, including profiling for statistics and development purposes – the legal basis for processing is legitimate interests of the Controller (art. 6 (1) letter f) of the GDPR), where the legitimate interests are optimal use of employees potential.
    • taking actions concerning obligations and responsibility of the employee, non-competition clause, employee professional qualifications, including trainings – the legal basis for processing is necessity of processing for the purpose of entering into and performance of the contract, according to art. 6 (1) letter b) of the GDPR as well as necessity for the legitimate interests of the Controller, where these legitimate interests of the Controller are taking care of the highest possible level of its personnel.
    • personnel management, planning and analysis of the employment, managing assets given to the employee, organizing and financing of business travels and business credit cards, payment and management of remuneration, tasks assignment, employee assessment – the legal basis for processing is necessity of data processing for the purpose of legitimate interests of the Controller, where the legitimate interests of the Controller is taking care of possible highest level of management and other employees (art. 6 (1) letter f) of the GDPR).
    • development management, including profiling for statistics and business purposes – the legal basis for processing is legitimate interests of the Controller (art. 6 (1) letter f) of the GDPR), which are the optimal use of employees potential.
    • organizing and co-financing of additional services for employees and their family members or partners (for instance group life insurance, health insurance, benefit system, etc.) – the legal basis for processing are legitimate interests of the Controller (art. 6 (1) letter f) of the GDPR), where the legitimate interests are to ensure best possible working conditions for employees.
    • ensuring security in the premises belonging to the Company (including publication of image on ID cards and access cards) – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where this legitimate interests are to ensure security in the Company premises (art. 6 (1) letter f) of the GDPR).
    • ensuring security of information and obeying professional secrecy – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where this legitimate interests are to ensure proper protection of information and professional secrecy.
    • financial, administrative and IT service, including creating and maintaining accounts in IT systems and enabling tele-work – the legal basis for processing is necessity to pursue legitimate interests of the Controller, where this legitimate interests of the Controller are enabling functioning of the Company, coordination of their actions and internal administrative purposes (art. 6 (1) letter f) of the GDPR).
    • ensuring cooperation and communication on the capital group level and with the external entities that provide services to the Company, including global scale cooperation (for instance corporate books, planning and analysis of the employment) - the legal basis for processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are enabling global scale cooperation and fulfillment of internal purposes.
    • analytical and statistical – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are analysis and statistics of its actions, according to art. 6 (1) letter f) of the GDPR.

    When we add new purposes of the processing, you will be informed thereof without delay.

    Provision of personal data is mandatory, where it derives from law provisions, and failure of their provision will result in lack of possibility of entering into employment contract. Provision of other personal data is voluntary, and failure of their provision will result in lack of possibility of fulfillment of particular purposes indicated above.

    Data provided by You will be disclosed to:

    • Entities from DHL group for internal administrative purposes
    • Entities from DHL group, that provide various services to DHL Express, such as accounting, debt collection or IT services, where such entities process personal data on the basis of agreements entered into with the Controller and exclusively according to its instructions.
    • third parties offering additional services to employees such as group insurance, other benefits and entities participating in organization of business travel;
    • third parties with relation to fulfillment of Your obligations concerning employment, for instance common services for HR department, providing trainings and vocational trainings, recruitment and HR management, IT infrastructure support and maintenance, legal advisory, analysis of users behavior, order handling, compliance verification (audits), trainings and developments – whereas such entities process personal data as subcontractors, on the basis of agreement with employer and exclusively on its instructions, i.e. for instance: independent external representatives, service providers, suppliers, partners, distributors, postal and operational services providers, providers of documentation management services;
    • Company clients and contractors with relation to fulfillment of work
    • apart from aforementioned entities Your personal data can disclosed exclusively to entities entitled to process Your data on the basis of law provisions.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), i.e. in third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of standard contractual clauses adopted by the European Commission, thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these clauses can be obtained from the controller.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), it. In third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of binding corporate rules (BCR), thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these BCR can be obtained from the controller.

    You have:
    • right of access to Your personal data, their rectification, erasure or limiting their processing;
    • right to object to process Your personal data, where the legal basis of processing are the legitimate interests of the Controller. In particular You have right to object to processing for the purpose marketing and profiling;
    • right to data portability, i.e. to receive from the Controller Your personal data, in a structured, commonly used and machine-readable format where Your personal data are processed for the purpose of concluding and performing the contract. You can transmit received personal data to another controller.
    • right to lodge in a compliant with supervisory authority dealing with personal data protection, which in Poland is the President of Personal Data Protection Office.

    Expressing consent is voluntary, therefore You can withdraw it at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

    In order to exercise aforementioned rights, please contact the Controller or data protection officer of DHL Express, which contact details have been indicated above.

  • User - Compliant Application Form Concerning VAT Invoice and Duplicates Data Processing

    DHL treats personal data processed within its systems and in the framework of its procedures very seriously. We ensure high standard of data security.

    According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR – You will find out how DHL Express process Your personal data below.
    We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. z o.o., with its registered seat in Warsaw, Wirażowa 37.

    The Controller has designated Data Protection Officer - Kazimierz Stefański, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address: 
    pl.dhlexp.iod@dhl.com or through application form available on the following website:
     www.dhl.com.pl

    Processing Period

    Personal data provided by You will be stored for the time necessary to handle Your question concerning compliant and issuing invoice duplicate, as well as for the period of handling potential compliant and until time of prescription of potential claims expires or an obligation to store data, according to law provisions expires, especially obligation to store accounting documents.

    Data provided by You can be processed for the following purpose:

    • to handle lodged compliant – legal basis for processing is necessity of data processing for the performance of the contract, according to art. 6 (1) letter b) of the GDPR.
    • fulfillment of obligations deriving from law provisions by the Controller – specifically the Act of 29th September 1994 on accounting – the legal basis for data processing is necessary to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR.
    • counteracting money laundering and terrorism financing – the legal basis is necessity to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR, specifically the Act of 1st March 2018 on money laundering and counteracting terrorism.
    • pursuing claims concerning the agreement entered into – the legal basis for processing is necessity of processing in order to fulfill legitimate interests of the Controller, where these legitimate interests are the possibility to pursue claims according to civil law and before amicable courts, contained in art. 6 (1) letter f) of the GDPR.
    • analytical and statistical – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are analysis and statistics of its actions, according to art. 6 (1) letter f) of the GDPR.

    When we add new purposes of the processing, you will be informed thereof without delay.
    Provision of data is voluntary, but necessary in order to handle Your inquiry.

    Data provided by You will be disclosed to:
    • entities from DHL group, that provide various services to DHL Express, such as accounting, debt collection or IT services, where such entities process personal data on the basis of agreements entered into with the Controller and exclusively according to its instructions.
    • apart from aforementioned entities Your personal data can disclosed exclusively to entities entitled to process Your data on the basis of law provisions.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), i.e. in third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of standard contractual clauses adopted by the European Commission, thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these clauses can be obtained from the controller.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), it. In third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of binding corporate rules (BCR), thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these BCR can be obtained from the controller.

    You have:
    • right of access to Your personal data, their rectification, erasure or limiting their processing;
    • right to object to process Your personal data, where the legal basis of processing are the legitimate interests of the Controller. In particular You have right to object to processing for the purpose marketing and profiling;
    • right to data portability, i.e. to receive from the Controller Your personal data, in a structured, commonly used and machine-readable format where Your personal data are processed for the purpose of concluding and performing the contract. You can transmit received personal data to another controller.
    • right to lodge in a compliant with supervisory authority dealing with personal data protection, which in Poland is the President of Personal Data Protection Office.

    In order to exercise aforementioned rights, please contact the Controller or data protection officer of DHL Express, which contact details have been indicated above.

  • Couriers Data Processing

    DHL treats personal data processed within its systems and in the framework of its procedures very seriously. We ensure high standard of data security.

    According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR – You will find out how DHL Express process Your personal data below.


    We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. z o.o., with its registered seat in Warsaw, Wirażowa 37.

    The Controller has designated Data Protection Officer - Kazimierz Stefański, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address: 
    pl.dhlexp.iod@dhl.com or through application form available on the following website: www.dhl.com.pl

    Processing Period

    Your personal data will be stored for the period of cooperation with Service Partners and subsequently for the periods set out in law provisions including, among others: accountancy law, tax law, social insurance law.

    When personal data are processed on the basis of Your consent, the Controller will store Your personal data until withdrawal of consent. The Company will stop to process personal data on the basis of its legitimate interests if You object to process data for those purposes.

    In case of profiling we will use data for this purpose until You object to such processing.

    Data provided by You can be processed for the following purpose:

    • to conclude, perform and terminate cooperation agreements with service partners as well as to perform activities concerning obligations and liabilities of service partners and their personnel (including primarily curriers) (art. 6 (1) letter b) of the GDPR).
    • for the purpose of publication of Your image for internal and external communication (for instance electronic mail, Intranet, company newspaper Express News and others) – on the basis of art. 6 (1) letter a) of the GDPR.
    • law provision – with relation to obligations deriving from those provisions, including Civil Code, provisions on social insurance, health insurance, taxes, work accidents, company employee benefit fund, accounting, general defense obligation (art. 6 (1) letter c) of the GDPR).
    • HR and development managing, which includes improvement of qualifications (also on the level of the Group, where the legitimate interests of the Controller is taking care of possible highest level of management and other employees (art. 6 (1) letter f) of the GDPR).
    • development management, including profiling for statistics and business purposes – the legal basis for processing is legitimate interests of the Controller (art. 6 (1) letter f) of the GDPR), which is the optimal use of employees potential.
    • organizing and co-financing of additional services for employees and their family members or partners (for instance group life insurance, health insurance, benefit system, etc.) – the legal basis for processing are legitimate interests of the Controller (art. 6 (1) letter f) of the GDPR), where the legitimate interests are to ensure best possible working conditions for employees.
    • ensuring security in the premises belonging to the Company (including publication of image on ID cards and access cards) – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests are to ensure security in the Company premises (art. 6 (1) letter f) of the GDPR).
    • analytical and statistical – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are analysis and statistics of its actions, according to art. 6 (1) letter f) of the GDPR.

    When we add new purposes of the processing, you will be informed thereof without delay.

    Provision of personal data is voluntary, and the failure of their provision will result in lack of possibility of cooperation with service partner/ its personnel (including couriers in the first place).

    Data provided by You will be disclosed to:

    • entities from DHL group for internal administrative purposes
    • third parties offering additional services to service partners/ its personnel (including couriers in the first place), such as group insurance, other benefits and entities participating in organization of business travel;
    • third parties with relation to fulfillment of Your obligations, for instance common services for HR department, providing trainings and vocational trainings, recruitment and HR management, IT infrastructure support and maintenance, legal advisory, analysis of users behavior, order handling, compliance verification (audits), trainings and developments – whereas such entities process personal data as subcontractors, on the basis of agreement with DHL Express and exclusively on its instructions, i.e. for instance: independent external representatives, service providers, suppliers, partners, distributors, postal and operational services providers, providers of documentation management services;
    • apart from aforementioned entities Your personal data can disclosed exclusively to entities entitled to process Your data on the basis of law provisions.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), i.e. in third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of standard contractual clauses adopted by the European Commission, thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these clauses can be obtained from the controller.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), it. In third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of binding corporate rules (BCR), thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these BCR can be obtained from the controller.

    You have:
    • right of access to Your personal data, their rectification, erasure or limiting their processing;
    • right to object to process Your personal data, where the legal basis of processing are the legitimate interests of the Controller. In particular You have right to object to processing for the purpose marketing and profiling;
    • right to data portability, i.e. to receive from the Controller Your personal data, in a structured, commonly used and machine-readable format where Your personal data are processed for the purpose of concluding and performing the contract. You can transmit received personal data to another controller.
    • right to lodge in a compliant with supervisory authority dealing with personal data protection, which in Poland is the President of Personal Data Protection Office.

    In order to exercise aforementioned rights, please contact the Controller or data protection officer of DHL Express, which contact details have been indicated above.

  • Shipper and Receiver Data Processing

    DHL treats personal data processed within its systems and in the framework of its procedures very seriously. We ensure high standard of data security.

    According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR – You will find out how DHL Express process Your personal data below.
    We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. z o.o., with its registered seat in Warsaw, Wirażowa 37.

    The Controller has designated Data Protection Officer - Kazimierz Stefański, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address:
    pl.dhlexp.iod@dhl.com or through application form available on the following website: www.dhl.com.pl
    Additional information for the package address:

    Data contained in Bill of Lading (data category) have been provided by the sender (shipper).

    Processing Period

    Personal data that You have provided will be stored for the period of provision of service to You by the Controller as well as for the period of handling potential compliant and until time of prescription of potential claims expires or an obligation to store data, according to law provisions expires, especially obligation to store bill of ladings or accounting documents.

    In case of profiling we will use data for this purpose until You object to such processing.

    Data provided by You can be processed for the following purpose:

    • to conclude and perform contract on package delivery and to handle additional services according to sender or receiver instruction – the legal basis of processing is necessity of data processing in order to enter into and perform the contract, according to art. 6 (1) letter b) of the GDPR.
    • ensuring security of persons and assets in the transport – the legal basis for data processing is necessity to fulfill legal obligations imposed on the Controller, according to art. 6 (1) letter c) of the GDPR and specifically:
    • in case of road transport of dangerous materials (the Act of 19th August 2011 on the transport of dangerous goods, Journal of Laws of 2011 item 1367).
    • in case of air freight of dangerous materials (proclamation of 5th June 2015 of the President of Civil Aviation Authority, Journal of Laws of 2015 item 30)
    • Custom declarations according to good intended use – the legal basis for data processing is necessity to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR, and specifically in 1) Regulation of the European Parliament and the Council 952/2013/EC of 9th October 2013 laying down the Union Customs Code 2) Commission Delegated Regulation (EU) 2015/2446 of 28 July 2015 supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council as regards detailed rules concerning certain provisions of the Union Customs Code; 3) Council Regulation (EC) No 1186/2009 of 16 November 2009 setting up a Community system of reliefs from customs duty; 4) Instruction on completion of custom declaration drafted on the basis of aforementioned provisions published by the National Treasury Administration on the Ministry of Finance website: https://www.finanse.mf.gov.pl/clo/zgloszenia-celne-i-intrastat/zgloszenia-celne/instrukcje; 5) The Regulation of Minister of Finance of 8th September 2016 on custom declarations; 6) The Act of 29th August 1997 Tax law 7) the Act of 11th March 2004 on goods and services tax.
    • Fulfillment of obligations deriving from law provisions by the Controller – specifically the Act of 29th September 1994 on accounting – the legal basis for data processing is necessary to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR.
    • counteracting money laundering and terrorism financing – the legal basis is necessity to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR, specifically the Act of 1st March 2018 on money laundering and counteracting terrorism.
    • pursuing claims concerning the agreement entered into – the legal basis for processing is necessity of processing in order to fulfill legitimate interests of the Controller, where these legitimate interests are the possibility to pursue claims according to civil law and before amicable courts, contained in art. 6 (1) letter f) of the GDPR.
    • analytical and statistical – the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are analysis and statistics of its actions, according to art. 6 (1) letter f) of the GDPR

    When we add new purposes of the processing, you will be informed thereof without delay.

    Provision of personal data is voluntary, but necessary in order to conclude and perform the contract between You and DHL Express concerning package delivery as well as services and additional products.

    Data provided by You will be disclosed to:
    • partners cooperating with DHL Express with regard to package delivery, including couriers and other carriers, as well as partner customer services as well as entities maintaining drop-off and parcel-pick machines.
    • Entities from DHL group, that provide various services to DHL Express, such as accounting, debt collection or IT services and support the process of packages delivery, where such entities process personal data on the basis of agreements entered into with the Controller and exclusively according to its instructions.
    • In case where package insurance has been purchased, Your personal data will be disclosed to insurance company cooperating with DHL.
    • apart from aforementioned entities Your personal data can disclosed exclusively to entities entitled to process Your data on the basis of law provisions.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), i.e. in third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of standard contractual clauses adopted by the European Commission, thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these clauses can be obtained from the controller.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), it. In third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of binding corporate rules (BCR), thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these BCR can be obtained from the controller.

    You have:

    • right of access to Your personal data, their rectification, erasure or limiting their processing;
    • right to object to process Your personal data, where the legal basis of processing are the legitimate interests of the Controller. In particular You have right to object to processing for the purpose marketing and profiling;
    • right to data portability, i.e. to receive from the Controller Your personal data, in a structured, commonly used and machine-readable format where Your personal data are processed for the purpose of concluding and performing the contract. You can transmit received personal data to another controller.
    • right to lodge in a compliant with supervisory authority dealing with personal data protection, which in Poland is the President of Personal Data Protection Office.

    In order to exercise aforementioned rights, please contact the Controller or data protection officer of DHL Express, which contact details have been indicated above.

  • User – My Bill App

    According to requirements of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC - hereinafter referred to as the GDPR - You will find out how DHL Express process Your personal data below.

    We would like to inform You that the controller of Your personal data is DHL Express (Poland) Sp. Z o.o., with its registered seat in Warsaw, Wirażowa 37.

    The Controller has designated Data Protection Officer - Kazimierz Stefański, that can be contacted in all matters concerning personal data processing and exercising rights related to personal data processing to the postal address of the Controller establishment, electronically to the following e-mail address:
    pl.dhlexp.iod@dhl.com or through application form available on the following website: www.dhl.com.pl

    Personal data that You have provided will be stored for the period of provision of service to You by the Controller as well as for the period of handling potential compliant and until time of prescription of potential claims expires or an obligation to store data, according to law provisions expires, especially obligation to store accounting documents. Data provided by You can be processed for the following purpose:

    • to conclude and perform contract on package delivery including additional services and managing Your packages - the legal basis of processing is necessity of data processing in order to enter into and perform the contract, according to art. 6 (1) letter b) of the GDPR.
    • fulfillment of obligations deriving from law provisions by the Controller - specifically the Act of 29th September 1994 on accounting - the legal basis for data processing is necessary to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR.
    • to handle lodged compliant - legal basis for processing is necessity of data processing for the performance of the contract, according to art. 6 (1) letter b) of the GDPR.
    • counteracting money laundering and terrorism financing - the legal basis is necessity to fulfill legal obligation imposed on the Controller contained in art. 6 (1) letter c) of the GDPR, specifically the Act of 1st March 2018 on money laundering and counteracting terrorism.
    • pursuing claims concerning the agreement entered into - the legal basis for processing is necessity of processing in order to fulfill legitimate interests of the Controller, where these legitimate interests are the possibility to pursue claims according to civil law and before amicable courts, contained in art. 6 (1) letter f) of the GDPR.
    • analytical and statistical - the legal basis for data processing is necessity to pursue legitimate interests of the Controller, where these legitimate interests of the Controller are analysis and statistics of its actions, according to art. 6 (1) letter f) of the GDPR.

    When we add new purposes of the processing, you will be informed thereof without delay.
    Provision of data is voluntary, but necessary in order to service provision.

    Data provided by You will be disclosed to:

    • Entities from DHL group, that provide various services to DHL Express, such as accounting, debt collection or IT services, where such entities process personal data on the basis of agreements entered into with the Controller and exclusively according to its instructions.
    • apart from aforementioned entities Your personal data can disclosed exclusively to entities entitled to process Your data on the basis of law provisions.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), i.e. in third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of standard contractual clauses adopted by the European Commission, thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these clauses can be obtained from the controller.

    Personal data that You have provided will be disclosed to entities established outside European Economic Area (EEA), it. In third countries. The European Commissions has not adopted adequacy decision, with relation to these countries. Personal data will be transferred to aforementioned entities on the basis of binding corporate rules (BCR), thus ensuring adequate safeguards as regards the protection of privacy and rights and freedoms of the data subject. The copy of these BCR can be obtained from the controller.

    You have:
    • right of access to Your personal data, their rectification, erasure or limiting their processing;
    • right to object to process Your personal data, where the legal basis of processing are the legitimate interests of the Controller. In particular You have right to object to processing for the purpose marketing and profiling;
    • right to data portability, i.e. to receive from the Controller Your personal data, in a structured, commonly used and machine-readable format where Your personal data are processed for the purpose of concluding and performing the  contract. You can transmit received personal data to another controller.
    • right to lodge in a compliant with supervisory authority dealing with personal data protection, which in Poland is the President of Personal Data Protection Office.

    In order to exercise aforementioned rights, please contact the Controller or data protection officer of DHL Express, which contact details have been indicated above.

Divisional Privacy Notices or Terms & Conditions


Changes to Privacy Notice

DHL reserves the right to change its Privacy Notice at any time with or without prior notice. Please check back frequently to be informed of any changes. By using DHL's websites you agree to this Privacy Notice.

This statement was last updated on:

 10/09/2021