Special case documents for export

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Additional export documentation

Additional documents may be required based on the commodity type, destination, parties involved and desired services when shipping internationally from the United States.

Special case documents when shipping internationally from the United States can typically include:

  • Certificate of Origin or Manufacturer’s Affidavit
  • Power of Attorney with any agents
  • Licenses, Permits, Carnet, Letter of Credit or Certificates

Certificate of Origin or Manufacturer’s Affidavit

Some countries require a signed Certificate of Origin for all commodities while others only require one for certain commodities.

In many cases, a statement of origin printed on company letterhead will suffice. When a signed certificate is required, you can usually obtain a Certificate of Origin through organizations such as your local Chamber of Commerce.

Goods that qualify for a Free Trade Agreement (FTA) with the U.S. may require special Certificates of Origin relative to the requirements of the trade agreement.  For example, North American Free Trade Agreement (NAFTA) has its own Certificate of Origin form, which must be completed by the exporter in order for the goods to qualify for preferential treatment. Additionally, certain FTAs require that the importer, not the exporter, complete and file the Certificate of Origin.

For the most up-to-date information on Certificates of Origin, visit www.export.gov 

A Certificate of Origin includes the following required information:

  • Undersigned – name of the owner or agent
  • Shipper’s name and address
  • DHL as the carrier
  • Date of pick-up
  • Consignee’s name
  • Marks and numbers on each package
  • Number of boxes or cases
  • Gross weight of each package
  • Net pounds
  • Description of item
  • State of Certificate of Origin
  • Country of Certificate of Origin
  • Signature by official stating document is factual
  • Date of signature
  • Signature of owner or agent