3. Create a Shipment

• Click ‘Ship’ then ‘Create a Shipment’ on the top menu bar.

  

• Complete the details of where you want the parcel collected from and delivered to. You will receive handy hints and information to help you complete the sections.

  

• i) Select either ‘Documents’ or ‘Packages’ according to your shipment type.

  

  ii) For Document shipment, select the document type from the dropdown list available.

  

• For Package shipment, please indicate the purpose of your shipment.

• For Repair and Return shipments, please indicate the serial number of the item for K2 declaration.

  

• Next, you will be prompted to provide information about the items you are shipping. By entering the list of items in your shipment, this will help customs authorities in classifying your shipment accurately and speed up the clearing of your shipment.

• You may provide the information by selecting Describe Items option or Upload Item Details option

  

• If you selecting Describe Items option, here are important details that need to be provided to ease clearance process at destination.

  
  
  • - Enter your item details as accurately as possible or you may use the ‘Create Description’ button.
  • - You can also use ‘Lookup Code’ to find the tariff code for your item.
  

• If you selecting Upload Item Details option, you will need to upload item details using file format that you can choose from the drop down menu. You are also able to use sample file provided in the instruction on the left hand side.

  

• You may indicate additional charges involved in handling your shipment such as handling fee, packaging, insurance, etc. if applicable.

  

  Optional: Preset commodity types are available and will appear as a drop-down when you enter a brief description of your product. Choose whichever is most similar to your item and a commodity code will be assigned to it.

  

  Optional: Please provide pre-calculated duties and taxes on the commercial invoice (if the receiver pays them as part of the price of goods being shipped).

  

  Optional: You may include your shipment reference in the field below. Click on the [ + ] sign to add additional reference if applicable. You may add up to 50 references in a single shipment. Please note that only the first reference will be printed on the waybill.

  

• You may also opt to protect your document/shipment by selecting the insurance service.

  • We recommend this comprehensive protection for your documents, valuable or personal
  shipments, giving you peace of mind in the unlikely event of physical damage or loss.
  • Please enter the value of the shipment you want to insure. For 100% protection, please input the amount to be the same as your total declared value.
  

  Click on ‘Add Charges’ and a dropdown will be displayed for you to indicate the type of fees involved. It is important to declare all additional fees that make up the total value of your shipment as it determines how quickly your goods can move through the customs process. This section is optional.

  
• Prepare Invoices (for packages)
  
  This is only required for parcel shipments (not document shipments).
  
  Your invoice is used to clear customs, so it must be accurate and correspond with the contents of your shipment and your AWB.
  
  You will have an option either to: -
  
  • Create Invoice
  
  - If you do not have your own invoice – this will be created using DHL invoice template
  - Invoice number field is mandatory for export from Malaysia, please enter an invoice number of any format (e.g.: INV_DDMMYY)
  
  
  • Use My Own Invoice
  
  - Please indicate your invoice number for this shipment

  

  If there are any additional parties involved in this shipment, you may declare their information by clicking on ‘Add Parties’.

  

  A light box will open for you to fill out information about the additional parties involved. You may import the existing contact details directly from your address book or input their details manually. Multiple parties can be added to a single shipment consecutively.

  

  Shipments to EU & other applicable destinations: In the Shipment Tax ID field, you are urged to enter the relevant Tax ID number (if applicable), depending on the destination countries of your dutiable shipments. For example, enter your IOSS number for dutiable shipments entering the European Union if you have paid your Value Added Tax (VAT) in advance.

  

• Click on the ‘Packaging’ column to see the dropdown list of packaging selections.
  

  • Document: Common packaging type are either ‘Express Envelope’ or ‘Standard Flyer’
  • Packages: If you’re using your own box, select ‘Your Own Package’ on the top of the list
  • Fill in the Quantity (per box/packaging) and the Weight of each box
  • If you have more than one package that is of different weight/dimension, click on
  [ Add Another Package ]
  

• Payment Options
  
  By default, your registered DHL account will appear for transportation charges and the duties and taxes will be under ‘Receiver will pay’. You can have more than one account registered in the profile.
  
  If you wish to absorb the duties and taxes charges, please select your account or enter the 3rd party account number that will bear the duties and taxes. Duties and taxes charges are determined by the destination customs authorities. There will be an additional service charge of IDR 290,000 per shipment or 2% of the fiscal charge (whichever is higher) for DTP service.

  For transportation charges paid by receiver or 3^rd party, please un-tick the checkbox and select ‘Alternate DHL Account Number’ to enter the payer DHL account number. The shipper account will be your registered DHL account number.

  

• Select your shipment date (in yellow) and the estimated delivery dates will be shown below. Estimated delivery date and time is subjected to customs clearance for parcel shipments.
  
  The product selection varies depending on the destination and limits that you have entered. The normal delivery option is under ‘Express Worldwide’. Time definite service will be incurred a premium when selected.
  
  The price shown is an estimate based on destination, the higher net weight or volumetric weight, the declared value entered, and services opted in the Shipment Details section above.

  • Click on ‘Details’ at the bottom of the price to show breakdown charges. If you have selected for the transportation charges under an alternate account, there will be no price displayed.
  • Click ‘Select’ to proceed to the next page.
  

• DHL offers a wide range of Optional Services

  In this way, we give you the flexibility to choose the service that best fits your needs when using our express delivery services worldwide.

  • Please note that the Optional Services selections varies depending on the destination.
  • Additional charges may apply
  • Refer to DHL website for the latest update on the service charges: https://mydhl.express.dhl/my/en/ship/optional-services.html
  

• You can arrange for pickup by our courier or drop off the shipment at the nearest DHL Express Service Points.
  Please do note that DHL might not be able to attend to the preferred pickup time specifically as the courier will be moving around on his planned route in his coverage area.

  A. Export Pickup – from/within Indonesia

  • Click ‘Yes – Schedule Pickup’
  
  - Click ‘No’ if you have already a pickup scheduled.
  - Click ‘Drop off at DHL Service Point’ if you will be dropping off your shipments.
  
  • Check the pickup date and time slider
  
  - The latest time available is the booking cut-off time for your area.
  
  • Check your Pickup Address
  
  - If it is in a different location, please click ‘Edit’ below the address to amend.
  - Click ‘Save’ below the address once confirmed.
  - Pickup Address will not be printed on the waybill copy.
  
  • Select the location of the pickup and enter pickup instructions for courier (if any).
  
  • Click ‘Next’ once confirmed
  
  

  B. Import Pickup – from other countries/territories

  • Click on ‘I will propose pickup date and time’ if you’ll be arranging the pickup on behalf of the shipper.
  
  - Please send the pickup confirmation email to the shipper by clicking on ‘Send Documents’ after shipment completion.
  
  • You may opt for shipper to arrange pickup if shipment is not ready yet.
  • Default pickup address is the same as shipper address.
  ▪ If pickup is from a different location, click on ‘Edit’ at the bottom and click ‘Save’ once amended.
  • Click ‘Next’ once confirmed.
  
  

• Return Label

  This is typically meant for return delivery shipment (2-way).
  If you’re only sending a 1-way shipment, please click ‘No’ to proceed.

  

• Shipment cost summary is the estimated total breakdown charges for your shipment.

  
  - Amount will only be shown for transportation charged to shipper’s account.
  
  • If you need to amend any details, click ‘Edit’ on the fields above.
  
  • Once details are confirmed, click ‘Accept and Continue’ to proceed.
  
  - If you need to amend any details after confirmation, please create a new waybill.
  
  • If you have opted for Digital Customs Invoice service, please click ‘Submit’ for the files to be uploaded.