Mastering vanilla export from Sri Lanka: From cultivation to trade

Vanilla is the second most expensive spice in the world, and while it is native to Mexico, Sri Lanka has become a growing supplier on the global market. Sri Lankan vanilla is known for its unique flavor profile, containing 1.5% vanillin, which gives it a gentler, smokier taste compared to other varieties. Sri Lankan farmers produce 1.5 metric tons of hand-cured vanilla beans annually, which are exported to countries like Poland, New Zealand, Italy, Singapore, and Argentina¹.

Additionally, Sri Lanka exports innovative products such as vanilla-infused virgin coconut oil, vanilla tea, and vanilla honey. This guide will walk you through the key steps in cultivating, processing, and exporting vanilla from Sri Lanka, helping locals tap into the growing global demand for this high-value spice.

Cultivating and processing vanilla in Sri Lanka for export

Sri Lanka’s wet zone, with abundant rainfall and consistent temperatures, creates ideal conditions for cultivating vanilla. The regions of Kandy, Nuwera Eliya, Matale, and Kegalle, located between 600 to 1,200 meters above sea level, provide optimal growing conditions, positioning Sri Lanka as a key player in the global vanilla market.

Embracing sustainable practices and fair trade certifications

Today, sustainable practices in cultivating vanilla are essential for mitigating the negative effects of conventional farming, such as pesticide use, and promoting biodiversity. Fair trade certification ensures farmers receive fair wages while fostering eco-friendly farming methods vital for long-term environmental preservation. These practices help ensure that the benefits of vanilla trade are equitably shared, promoting a responsible global vanilla market.

Vanilla processing techniques

The steps involved in vanilla bean processing directly affect their grade and market value. Here's how each stage impacts the final quality:

• Killing or wilting: This initial step in vanilla curing is essential for uniform enzymatic reactions. Proper wilting ensures a consistent flavor and aroma, which is vital for high-grade beans.
• Sweating: Controlled sweating promotes the development of a rich, complex aroma. Excessive or improper sweating can lead to off-flavors and lower-quality beans.
• Drying: Slow, careful drying helps preserve the texture and aroma of vanilla beans. Rapid drying can cause brittleness and loss of fragrance.

• Conditioning: Proper conditioning of cured vanilla beans is necessary for full flavor development and enhanced aroma. Improper conditioning can result in underdeveloped flavors and reduced shelf life.
• Grading: Grading occurs after curing, based on size, length, moisture content, and visual appearance. The more uniform and pristine the beans, the higher their grade and export value.

In short, each stage of vanilla bean curing and processing plays a critical role in determining the final quality of the beans. Additionally, storing vanilla beans properly during and after curing ensures the preservation of their aroma and flavor.

Quality standards and certifications for vanilla export

The international market uses a grading system for vanilla beans to determine their quality and price. The two primary vanilla bean grades are: Grade A and Grade B.

Packaging and labeling for vanilla export

To preserve the quality, aroma, and integrity of vanilla beans during transit, adopt these packaging techniques:

• Vacuum-sealed bags: These bags limit exposure to air, preventing the beans from drying out and losing their fragrance.
• Padding and protection: Vanilla beans should be cushioned with bubble wrap to prevent physical damage or crushing during transportation.
• Temperature-sensitive shipping: Partner with experts like DHL Express, who has experience handling temperature-sensitive agricultural products, ensuring your beans remain in optimal conditions.
• Eco-friendly packaging options: Consumers increasingly demand eco-friendly packaging. For bags and padding, consider biodegradable or recyclable materials like glass, paper, and jute.

Importance of proper labeling

On top of packaging, accurate and compliant labeling is crucial for ensuring the successful export of vanilla beans. Proper labeling provides essential information for both the buyer and customs authorities. Key labeling elements when exporting plant products include:

• Product name
• Country of origin
• Producer/exporter information
• Harvest and curing date
• Certifications, if any

For traceability, some countries may require barcodes or QR codes that link to information about the product’s origin, processing, and certification. 

Navigating customs and export regulations for vanilla

Below are the other key requirements for a successful vanilla export process:

Quality certifications

• International quality standards: Vanilla beans must comply with quality standards such as ISO 5565-1 and ISO 5565-2, which set parameters for aroma, purity, and moisture content.
• Organic certifications: Certifications like USDA Organic and Fair Trade are increasingly important, especially in premium markets, where consumers demand organic and ethically produced products.

Phytosanitary certificate

• What is a phytosanitary certificate: This document is issued by relevant authorities, such as the National Plant Quarantine Service in Sri Lanka. It ensures that the vanilla is free from pests and diseases and complies with the phytosanitary regulations of the respective country.
• Product inspection: Vanilla pods undergo phytosanitary controls before export to prevent the transfer of pathogens or harmful organisms that could affect the destination country’s agriculture.

Custom documentation and duties

• Phytosanitary Certificate
• Commercial Invoice
• Packing List
• Customs Documentation

Depending on the destination country, exporters may also need to register with organizations such as the U.S. Food and Drug Administration (FDA). Visit the Department of Agriculture website for more information. 

Connecting with international buyers for vanilla

Connecting with buyers is key to expanding the reach of Sri Lankan vanilla. Try these strategies:

• Leverage trade fairs: Attending international trade fairs like SIAL Paris, Anuga, and Fancy Food Show allows vanilla exporters to network with importers and buyers, and showcase their high-quality products to a global audience.
• Use online platforms: Platforms such as Alibaba allow exporters to list products and directly connect with potential buyers.
• Industry associations: Join the Vanilla Bean Producers Association for valuable resources and networking opportunities, and stay informed about market trends.

Tips on building relationships and negotiating export contracts

• Provide clear product information to establish trust with potential buyers.

• Send product samples to allow buyers to assess your product quality.

• Understand buyers’ requirements regarding vanilla grades, packaging preferences, and delivery timelines.

• Ensure the contract terms are mutually beneficial, including payment conditions, delivery schedules, and long-term collaboration clauses to build lasting partnerships.

Streamlining vanilla exports with DHL Express

Sri Lanka has significant potential to meet the growing global demand for vanilla, thanks to its high-quality beans and unique flavor profile. By adopting the right strategies to connect with international buyers, vanilla producers can increase exports and establish a strong presence in premium markets.

DHL Express offers Sri Lankan vanilla exporters a reliable logistics solution. With extensive experience handling agricultural products and a robust global network, DHL Express ensures smooth, timely deliveries while navigating the complexities of overseas shipping. 

Open a DHL Express business account and get started with efficient air cargo shipping solutions that drive your global expansion.