How to import goods from China to India: A shipping guide

With China maintaining its position as one of India's largest trading partners, the flow of goods between these two economic powerhouses plays a vital role in global commerce. China remains one of India’s top trading partners, as highlighted by the Economic Times India, which notes that China has emerged as India’s largest trading partner in the FY 2023-24¹ with bilateral trades crossing US$100 billion². 

For businesses in India, importing from China offers opportunities to access high-quality goods at competitive prices. However, navigating this process requires a solid understanding of regulatory requirements, logistics challenges, and customs procedures. 

This guide offers key insights to help businesses optimize their China-to-India shipping strategy, address challenges, and streamline the import process.

The import landscape: Trade ties between China and India

China and India share a robust trade relationship, with China consistently ranking as India’s top import partner. In 2023, India's imports from China were valued at approximately $117.68 billion, according to the United Nations COMTRADE database.³ primarily in sectors like:

• Electronics: Electronics dominate India’s imports from China, with products such as semiconductors, smartphones, and components leading the charge. In 2023, electronic imports accounted for $37.78 billion, highlighting China’s significant role in supporting India’s technology and consumer markets.
• Machinery: China plays a critical role in supplying industrial equipment and spare parts. Machinery imports—including electrical and mechanical appliances—contributed $22.23 billion to the trade relationship in 2023. These imports are vital to India’s infrastructure and manufacturing development, as noted by the Directorate General of Foreign Trade (DGFT).
• Textiles: India’s textile sector relies heavily on imports from China for fabrics, yarns, and other essential raw materials. In 2023, textile imports from China were valued at $818.30 million, demonstrating their importance in fueling India’s apparel and textile industries.
• Chemicals: Chemicals remain a crucial component of India’s imports, contributing to US$10.73B, particularly raw materials for pharmaceuticals and fertilizers. China’s chemical industry significantly supports India’s agriculture and healthcare sectors, further strengthening trade ties.

This strong partnership underscores the importance of importing from China while also highlighting the need for businesses to adapt to evolving trade regulations and market demands.

Requirements for importing from China to India

Before importing from China to India, businesses must fulfill China import requirements which include several compliance and regulatory requirements, to ensure a seamless and efficient process.

Import licenses

Obtaining the necessary licenses is a vital initial step for importing goods. The key licenses required include:

• Importer Exporter Code (IEC): This 10-digit code, issued by the Directorate General of Foreign Trade (DGFT), is mandatory for all importers and exporters in India. Without an IEC, businesses cannot legally engage in cross-border trade.
• Product-Specific Licenses: For specific categories like electronics, pharmaceuticals, and medical devices, businesses must obtain additional licenses or regulatory approvals. For instance, certain electronics require certification under the Bureau of Indian Standards (BIS), while pharmaceuticals need clearance from the Central Drugs Standard Control Organization (CDSCO).

It is important to begin the application process for these licenses well in advance, as delays can significantly impact shipment timelines and delivery schedules.

Compliance with India’s standards

India enforces stringent safety and quality standards for imported goods to ensure consumer safety and maintain product integrity. Key considerations include:

• Electronics: All electronic items must meet BIS standards under the Compulsory Registration Scheme (CRS), which ensures they adhere to safety and performance requirements.
• Toys: Imported toys must comply with ISI certification standards, guaranteeing they meet India's rigorous safety protocols for children's products.
• Pharmaceuticals: Drugs and medical products must receive approvals from the CDSCO, verifying their safety, efficacy, and compliance with Indian health regulations.

Staying informed and adhering to these standards is essential to avoid penalties, product recalls, or entry refusals at customs. By securing the proper licenses and ensuring compliance with India’s standards, businesses can establish a solid foundation for successful import operations from China to India.

Labeling requirements

Proper labeling is a mandatory step for importing goods into India. Non-compliance with labeling standards can lead to customs delays, penalties, or outright rejection of shipments.

Mandatory labeling standards include:

• Language: Labels must be in English or a recognized local language.
• Content Requirements: Every label must clearly state the product name, quantity, manufacturer details, country of origin, manufacturing date, expiry date (if applicable), and Maximum Retail Price (MRP).
• Format: Labels should be legible, durable, and prominently displayed on the packaging.

Tip: Accurate labeling ensures compliance with Indian regulations, streamlines customs clearance, and reduces the risk of shipment rejection.

Strategies for a seamless import process

Adopting effective strategies can simplify your import process, mitigate risks, and ensure smooth operations.

Finding the right supplier

Sourcing a reliable supplier is essential to ensure high product quality and on-time deliveries. A trustworthy supplier will help you avoid delays, maintain quality standards, and ultimately enhance your reputation in the market. Here's how to evaluate the credibility of potential suppliers:

• Verify certifications: Look for internationally recognized certifications, such as ISO or other industry-specific accreditations, which demonstrate a commitment to quality and regulatory standards.
• Review performance: Investigate the supplier’s track record by checking their past performance, reading client reviews, and assessing their market reputation. This will give you insight into their reliability and customer satisfaction.
• Use trusted platforms: Platforms like Alibaba, global sourcing networks, and trade fairs are valuable resources for finding reputable suppliers. These platforms offer detailed supplier profiles and reviews, which help you make informed decisions.
• Request samples: Before committing to large orders, always request product samples to verify that the quality meets your expectations. Testing samples also helps you assess the supplier's consistency in production.

To ensure smooth operations, establish clear communication and agreements with your supplier. Define terms like payment schedules, lead times, and quality control procedures to avoid misunderstandings down the line.

Choosing the right shipping method

Selecting the appropriate shipping method is crucial as it influences cost, delivery time, and the condition of the products upon arrival. Here’s a comparison of common shipping options:

• Air Freight: Best suited for high-value, time-sensitive goods. While faster, air freight is typically more expensive than other methods. It’s ideal for urgent shipments where speed is the priority.
• Sea Freight: A more economical option for large, bulk shipments. However, sea freight can be slower and less predictable, making it less suitable for time-sensitive goods.
• Express Delivery Services: Offers both speed and reliability, making it perfect for urgent shipments. While typically higher in cost, express services like DHL Express provide quicker transit times and secure delivery, which is crucial for time-sensitive goods.

For reliable, fast, and seamless delivery services, choose a trusted partner like DHL Express. Their end-to-end tracking provides real-time updates, ensuring you stay informed throughout your DHL shipping process from China to India and beyond.

Obtaining necessary documents

To ensure smooth customs clearance and avoid delays, businesses must ensure their documentation is accurate and complete. Key import documents for importing to India include:

• Commercial Invoice: This document details the transaction between the buyer and seller, including the product description, value, and terms of sale.
• Packing List: This provides a detailed breakdown of the shipment, listing the contents, quantities, and packaging specifics.
• Certificate of Origin: This document certifies the country in which the goods were manufactured, and it may be required to determine applicable duties and taxes.

Ensuring all paperwork is complete and correct is essential for timely and expedited customs clearance of import shipments in India. Missing or incorrect information can result in delays, fines, or rejections at customs.

Navigating customs clearance in India

The customs clearance process is a critical step when importing goods to India, especially for first-time shippers seeking customs advice. Here’s what businesses need to know to navigate the process smoothly:

• Submission of Documents: Submit all required paperwork, including commercial invoices, packing lists, and certificates of origin. Missing documents can delay the process.
• Payment of Duties and Taxes: Calculate and pay import duties, GST, and cess. These costs vary based on the type of product being imported and its declared value.
• Inspections: Certain products, especially electronics and pharmaceuticals, may be subject to physical inspection by customs authorities.

To estimate your total landed cost, including shipping, duties, and taxes, businesses can leverage DHL’s MyGTS Landed Cost feature. This tool provides a detailed breakdown of all import-related expenses, helping businesses plan their budgets more effectively and gain transparency into the cost of importing.

DHL Express: Your partner for importing from China to India

Importing from China can be complex, but with DHL Express as your logistics partner, the process becomes seamless and efficient. Thanks to our extensive global network and expertise in cross-border trade, we provide a reliable and streamlined solution to meet your business needs. Here's how we simplify the importing process:

• Efficient Customs Clearance: With in-depth knowledge of regulatory requirements, DHL Express ensures smooth customs procedures and minimizes delays.
• Real-Time Shipment Tracking: Stay informed with full visibility of your shipments at every stage, from dispatch to delivery.
• Flexible Delivery Options: Tailored solutions to meet your specific delivery needs, ensuring flexibility and efficiency.

DHL Express India is committed to helping businesses navigate the complexities of international shipping in India, offering reliable, cost-effective, and timely solutions. Our expertise ensures that you can focus on growing your business without the worry of logistics challenges.

Importing from China offers significant opportunities, but it requires the right strategies for success. Partnering with DHL Express enables businesses to streamline operations, reduce risks, and ensure timely deliveries.

Ready to simplify your import process? Open a business account with DHL Express today and access customized shipping solutions designed to drive your success.