International trade often requires goods to cross borders without being sold, such as for a trade show or a repair. This is where a temporary shipment becomes a cost-effective solution, allowing businesses to avoid paying unnecessary duties and taxes.
For New Zealand businesses, understanding the correct documentation and procedures for temporary import or temporary export is crucial for operating effectively in a global market and avoiding costly delays. This guide will detail the essential steps and solutions available, from understanding key documents like the ATA Carnet to leveraging expert logistics partners for a seamless process.
What are temporary shipments?
Temporary shipments are a form of import and export in which goods are moved across international borders for a specific purpose. This temporary admission typically allows goods to remain in New Zealand for up to 12 months, with some exceptions, such as yachts and small marine craft which may be permitted for up to 24 months1.
The primary benefit is relief from customs duties and taxes — such as Goods and Services Tax (GST) in New Zealand — that would typically be levied on permanent imports. Common use cases for temporary shipments include:
- Commercial samples for demonstration to potential clients.
- Professional equipment for projects, performances, or events.
- Goods for display at international trade fairs and exhibitions.
- Items sent for repair, alteration, or processing abroad.
What is an ATA Carnet?
An ATA Carnet is an international customs document that acts as a passport for goods. It's a single document that replaces the usual customs forms and security deposits required for temporary admission, allowing for the duty and tax-free entry of goods into foreign countries for up to one year2.
The perks are clear: streamlined procedures, pre-set security, and acceptance in over 80 countries. A carnet saves you both time and hassle by eliminating the need for a security bond at each customs point, which in turn avoids the worry of retrieving funds from a foreign agency. Since it's a single document, it also means you don't have to prepare importation forms for different countries, and can use the same carnet for multiple trips within its one-year validity3.
For New Zealand businesses, an ATA Carnet can be obtained through the Wellington Chamber of Commerce4. It is the preferred method for temporary shipments due to its ease of use, though a Temporary Import Entry (TIE) may be an alternative depending on the circumstances.
How to temporarily import goods into New Zealand
The process for bringing goods into NZ on a temporary basis without paying duty or GST requires careful adherence to customs procedures. The goods must be re-exported within 12 months and there are two main methods for a temporary import permit:
- Using an ATA Carnet from the country of origin: This is the most straightforward method. The Carnet customs clearance process is simplified, as the Carnet serves as a customs declaration and security deposit, preventing you from having to pay duties or taxes upfront.
- Lodging a Temporary Import Entry (TIE) with NZ Customs: If an ATA Carnet is not an option, a TIE can be lodged. This method often requires a security deposit, which is refunded upon re-exportation. Clear documentation and proof of the eventual re-export are crucial to avoid any complications.
How to temporarily export goods from New Zealand
When sending goods from NZ to another country for a limited time, it's crucial to follow the correct procedure to ensure they can be re-imported without incurring duties:
- Declare as a temporary export: You must officially declare your shipment as a "temporary export" on all documentation. This notifies NZ Customs that the goods are expected to return and are not being sold or permanently left abroad.
- Use an ATA Carnet: For customs in the destination country, it is highly recommended that you use an ATA Carnet, since it simplifies the clearance procedure and acts as an international passport for your goods.
- Complete the ATA Carnet clearance: The ATA Carnet facilitates a smoother entry and exit for your goods, eliminating the need for a security deposit or bond at each border crossing.
Common mistakes in temporary shipments (and how to avoid them)
Even with a strong understanding of the rules, mistakes can happen. Here are some common pitfalls in temporary admission and how to avoid them:
- Incomplete or inaccurate commercial invoices: Always double-check that all information is correct and matches the goods exactly.
- Failing to declare the shipment as "temporary": A simple oversight can lead to the shipment being treated as a permanent import, resulting in duties and taxes.
- Exceeding the allowed time limit for re-export: Be mindful of the 12-month limit in NZ or the timeframe specified by an ATA Carnet.
- Losing track of documentation: Keep all ATA Carnet counterfoils and customs paperwork secure, as they are essential for return clearance.
How DHL Express streamlines temporary shipments
The complexities of temporary import and export can be daunting, but as a global logistics leader, DHL Express makes the process easy for New Zealand businesses. Our expertise and full suite of international shipping services can guide you through the intricacies of temporary shipments.
Our customs brokerage services are on hand to manage complex documentation like ATA Carnets and TIEs, ensuring your paperwork is always in order. We provide seamless transit and customs clearance in over 220 countries and territories with our worldwide express global network. We can help you navigate the entire process, from understanding the meaning of an ATA Carnet to determining the most suitable method for your needs.
Open a DHL Express business account today and gain access to the tools and expertise you need to ship your goods internationally with confidence.
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