MSDS Guide: Shipping Liquids & Perfumes Internationally

Shipping liquids and perfumes internationally can be complex, especially with specific rules and regulations to follow. Many countries have stringent requirements and restrictions in place for flammable or alcoholic liquids.  Therefore, a thorough understanding of the relevant regulations before shipping is essential to avoid delays, fines, or even returns.

In this guide, we break down everything you need to know about how to ship liquids and perfumes internationally, the types of liquids that can legally be shipped, international parcel liquid restrictions, customs clearance documentation,  such as Safety Data Sheets (MSDS), standard packaging practices, and how DHL Express can help ensure your shipment arrives safely and in full compliance.

Can I Ship Liquids in International Parcels? Can Liquids be Shipped by Air?

Yes, you can ship liquids internationally, but it depends on the type of liquid and the destination's regulations. Generally, you can ship non-flammable liquids via regular air, ocean freight or ground cargo services. However, it gets trickier when it comes to shipping alcoholic or flammable liquids (like perfume), which must be handled in accordance with stricter international parcel liquid restrictions. You will also want to pay attention to the laws that apply to the country that you’re shipping to

Generally, you can ship non-flammable liquids via regular air, ocean freight or ground cargo services. However, it gets trickier when it comes to shipping alcoholic or flammable liquids, which must be handled in accordance with stricter international parcel liquid restrictions. You will also want to pay attention to the laws that apply to the country that you’re shipping to.

Safe liquids that can be shipped overseas easily:

• Bottled water (In original commercial packaging)
• Juice and soft drinks
• Honey
• Shampoo and lotion (non-hazardous, non-flammable)
• Liquid cosmetics (e.g., toners, liquid foundation - non-hazardous, non-flammable)

Documentation Required for Liquid Shipping: When Do You Need an SDS (or MSDS)?

In B2B e-commerce and international trade, shipping liquid products is a common requirement, but many businesses are confused about the requirements for a Safety Data Sheet (SDS), formerly known as a Material Safety Data Sheet (MSDS). An SDS is an internationally recognised document for chemical safety information, providing comprehensive details on a substance or mixture's health, environmental and physical hazards, as well as guidance on safe handling, storage and emergency procedures.

What is MSDS? Why is MSDS Important?

An MSDS outlines safety data such as handling instructions, hazard classifications and storage requirements for the liquids being shipped to ensure the safe transport of these items down the supply chain. 

For instance, when shipping perfume or alcoholic beverages like wine or hard liquor, the MSDS provides precise information on their chemical composition – including flash point and alcohol content – which determines if the item is classified as flammable. This directly influences how the product must be packed (e.g., leakproof containers, secondary packaging), what kind of hazard labels are required (e.g., Class 3 Flammable Liquid), and how the shipment is declared to customs and carriers. Without this information, your shipment could be delayed, rejected or fined for non-compliance.

Liquids that may require a Material Safety Data Sheet for shipping (MSDS):

• Essential oils
• Perfume
• Cleaning products

Liquids classified as dangerous goods that always need an MSDS:

• Wines and alcohol above a certain percentage
• Nail polish remover (acetone-based)
• Paints and solvents
• Flammable chemicals
• Aerosol sprays
• Corrosive cleaning agents
• Lithium battery electrolyte solutions

How to Ship Perfume Internationally: MSDS & Dangerous Goods Rules

Shipping perfume internationally requires specific attention to Dangerous Goods (DG) regulations because most perfumes contain high concentrations of alcohol, making them flammable. Under IATA air cargo regulations, alcohol-based perfumes are categorized as Class 3 Flammable Liquids, which dictates how they are declared, handled, and transported.

To legally ship perfume overseas, businesses must provide a compliant Material Safety Data Sheet (MSDS or SDS) detailing the exact chemical composition and flash point. Destinations like China or the EU also enforce strict cosmetic import regulations, making proper MSDS documentation and customs declaration essential to prevent shipment holds, fines, or returns. DHL Express supports business account holders with expert Dangerous Goods handling and proactive customs clearance.

Prohibitions and Restrictions for Shipping Liquids and Perfumes by Air

Before shipping liquids or fragrances internationally, it is essential to understand the key international regulatory frameworks: the International Air Transport Association (IATA) Dangerous Goods Regulations (DGR) for air cargo. Individual carriers may also impose additional restrictions, so always confirm the latest requirements with your logistics partner before shipping to ensure a smooth and compliant liquid shipping process.

While many liquids can be shipped internationally, regulations vary significantly from country to country. For example, when shipping to Singapore, the Singapore Civil Defence Force (SCDF) requires an import license for Petroleum and Flammable Materials (P&FM) that are above exemption quantities¹. Importing alcohol also requires the appropriate permit.

In the European Union (EU), cosmetic liquids such as perfumes, shampoos and lotions must comply with EU Cosmetics Regulation (EC) No 1223/2009². Among other requirements, this regulation ensures that packaging, labeling and overall presentation do not mislead consumers or compromise safety, especially where the product could be confused with food.

Always check the import regulations of your destination country before exporting liquids from Hong Kong to avoid rejected or delayed shipments.

Taxes and Duties for Shipping Liquids and Perfumes

When shipping liquids internationally, you will also need to declare your goods using the correct Harmonized System (HS) codes. These codes determine the applicable customs duties. 

In addition, you may also need to pay Value Added Tax (VAT), Goods and Services Tax (GST) and other country or region-specific import fees. For example, Singapore imposes a 9% GST on goods entering the country and this is levied on the cost, insurance and freight value of the shipment. 

Across the EU, the VAT rates vary across countries. For most items, Germany imposes a 19% VAT³, while Ireland’s rate is pegged at 23%⁴. When shipping to the United Kingdom, you may need to pay a VAT of up to 20%⁵.

Be sure to research the destination country’s clearance process and identify if your product is subject to excise taxes (such as with alcoholic beverages or perfumes). DHL Express can assist with classification and customs documentation to help reduce the risk of delays.

You may read more on how to calculate taxes, duties and other shipping costs here.

How to Pack Liquids and Perfumes for Shipping

Proper packaging of liquids  and delicate glass perfume bottles is key to avoiding leaks, damage or customs issues. Here’s how to pack these shipments safely:

• Seal the container properly: Use leak-proof bottles or jars and leave some space at the top to allow for liquid expansion during changes in air pressure or temperature – this is especially important for air shipments or when transporting items across varying climates. Secure the cap with strong adhesive tape to prevent accidental openings. For perfume bottles, ensure the cap is tightly sealed and inspect for any leaks.
• Use a waterproof layer: Place the container inside a sealable waterproof bag, or vacuum-seal it for added protection against leaks during transit. This extra layer helps contain spills and prevents damage to other packages. When shipping multiple perfume bottles, individually wrap each bottle with bubble wrap to prevent glass-to-glass friction and breakage.
• Cushion it well: Use a sturdy, corrugated cardboard box. Fill any empty space with cushioning material like bubble wrap or packing peanuts to prevent the containers holding the liquids from shifting during transportation and handling, which could otherwise lead to damage or breaks. You can also add paper towels or absorbent liners to contain potential leaks and protect the outer packaging.
• Seal and label: Seal the box with heavy-duty tape (use double layers if needed) to reinforce its durability against drops or pressure. Clearly label it with “Fragile” and “Liquid” so that couriers know they need to handle the package with appropriate care. Include shipping and destination labels on the top surface for easy identification and proper routing. For alcohol-based perfumes, attach required Dangerous Goods hazard labels (such as Class 3 Flammable Liquid) in accordance with your MSDS.

Still unsure how to pack your shipment? DHL Express Hong Kong can guide you on how to ship liquids worldwide with full confidence.

How do I Ship Liquids in Bulk?

If you need to ship liquids in bulk, consider these steps:

• Identify the liquid's nature: Is it non-hazardous, food-grade, or does it have specific properties?
• Research regulations: Be aware of import rules at the destination and any export restrictions from your location regarding the amount of liquid that can be shipped.

Based on the nature of your liquid, you can consider different types of packaging for your liquids: 

• ISO tanks: Ideal for large volumes and various liquid types, offering robust and reusable transport.
• Flexitanks (flexibags): A cost-effective, single-use solution for non-hazardous liquids shipped within standard containers.
• Intermediate bulk containers (IBCs) or totes: Suitable for medium-sized shipments and reusable.
• Drums and barrels: Best for smaller bulk quantities, available in various materials.

Once you’ve selected the appropriate container, the next task is to ensure proper preparation for transit:

• Consider secondary containment like waterproof bags.
• Use absorbent materials to contain potential leaks.
• Secure items within the transport unit to prevent movement.

Finally, take care of the administrative aspects such as:

• Ensuring accurate documentation: Prepare commercial invoices, packing lists, shipping contracts (like air waybills), and customs declarations.
• Obtaining necessary documentation: Such as a Material Safety Data Sheet (MSDS) if the liquid has specific handling requirements.
• Clear labeling: Mark all containers with contents, warnings, and complete shipping information.
• Selecting a suitable carrier or air freight forwarder: Look for experience in handling bulk liquids and navigating customs.

The Risks of Non-compliance when Shipping Liquids Internationally

Failing to meet international shipping regulations can result in serious consequences – delays, seizures at customs, fines, or worse, loss of your goods. Improper packaging or misdeclared items could even pose safety risks during transit, leading to legal liabilities for your business.

By working with DHL Express, you can avoid these risks. 

You can tap on expert guidance on shipping requirements, customs documentation, and compliance with dangerous goods handling. With real-time tracking, reliable delivery windows, and proactive support, DHL Express can help your business ship liquids overseas with peace of mind.

How Do I Get Started on Shipping Liquids Overseas?

First of all, you need to identify the type of liquid you want to ship and if your destination country requires a license for importing these products. Then, decide on the appropriate packaging to protect your shipment. Remember to add a “fragile” or “flammable” label if this is necessary. 

Frequently Asked Questions (FAQ)