How to ship large and bulky items from Indonesia

Shipping large items in Indonesia can often feel complex and time-consuming for businesses. From navigating logistical hurdles to worrying about reliable and fast shipping service options, getting bulky items to their destination efficiently can be a significant challenge.

But it doesn't have to be.

In this guide, we’ll show you how to ship large and bulky items from Indonesia. What’s more, we’ll help you discover actionable strategies to streamline your bulk shipment processes, ensuring fast, reliable, and cost-effective international shipping services for your business.

Whether you're seeking the most effective way to ship heavy items or exploring options beyond traditional freight forwarding, we'll explore practical solutions to make shipping large packages and cargo simpler and more efficient.

Understanding the challenges of bulky shipping in Indonesia

To learn the best ways to ship large and heavy items across and beyond the country, you need to understand the challenges involved in the process.

The transformation in infrastructure and digitalization of logistics has reshaped the landscape, no doubt, but it also presents a set of complex challenges.

Some of these include:

1. Handling complexities

Shipping large items locally and internationally is not just about moving a bulky package from point A to point B; it involves intricate handling processes to ensure safety and efficiency. As such, the physical handling of oversized items requires specialized shipping equipment and machinery, and trained personnel. And any mismanagement in relation to these factors can lead to damages that not only incur costs but also delay shipments and diminish customer trust.

2. Storage and warehousing

The size and volume of large items for shipping mean they consume significant warehouse space. This can potentially lead to increased storage costs and require strategic placement to optimize warehouse operations.

Due to this, effective warehouse management systems become crucial to manoeuvre and store these large items without risking damage or inefficiency before the bulk shipment overseas.

3. Transportation and routing challenges

Large items often require special shipping vehicles and custom route planning to avoid logistical nightmares locally and internationally. This includes ensuring the transport routes can handle the size and weight and that the items are secured throughout transit.

Impact of global trends on shipping bulky and large packages

How are recent global trends reshaping the logistics of shipping large items internationally?

1. Surging e-commerce

According to the International Trade Administration, the Indonesian e-commerce market is expected to surge from U$52.93 billion in 2023 to an anticipated US$86.81 billion by 2028¹.

This growth can be correlated not only to the increasing consumer preferences for online shopping but also to the significant strides in digitizing the supply chain, enhancing both the efficiency and scope of logistics operations.

With this rapid growth, the demand for reliable and fast shipping services for large and bulky items is bound to experience a parallel expansion.

2. Infrastructure developments

Further compounding the growth of local and international shipping services is the Indonesian government’s robust investment in infrastructure development.

Over Rp423 trillion has been allocated for road infrastructure projects in key districts and the expansion of maritime and air transportation networks, setting the stage for an enhanced logistics framework².

These developments are pivotal in supporting the voluminous traffic of goods necessitated by the aforementioned burgeoning e-commerce sector and are crucial in preparing for the future needs of the new Indonesian capital city. This proactive expansion and modernization of infrastructure not only caters to current demands but is also in alignment with the "Indonesia Emas" 2045 vision, which aims to bolster domestic shipping capabilities to optimize export-import activities.

As a result, businesses are now faced with evolving customer expectations, requiring faster, more reliable deliveries and seamless operational efficiencies.

The best way to ship large and heavy items and boxes

So, what are the advanced strategies and innovations that can streamline your operations, minimize costs, and enhance overall efficiency to mitigate the aforementioned issues?

1. Leverage essential packing strategies for heavy shipments

Proper packing is crucial when you ship heavy packages or large items, going beyond simply moving your bulky shipment from origin to destination. Additionally, your goal is to ensure these substantial items arrive safely and efficiently.

For example, you can use advanced sustainable packaging designed to withstand the rigors of long-distance transport while being mindful of environmental impacts. By taking this approach, you can minimize the risk of damage during transit, which directly translates to fewer costly returns and increased customer satisfaction.

Furthermore, adhering to specific carrier guidelines and shipment paperwork requirements through proper packing helps ensure compliance with international shipping services regulations, preventing potential delays or even rejection of your shipment. Finally, when items are well-packed, they are less likely to cause handling issues or necessitate repacking, which can lead to unwelcome shipping delays and unexpected fees.

To pack heavy items effectively for international shipping, you can follow these steps:

• Step 1: Assess Your Shipment: Carefully evaluate the size, weight, and fragility of your large package or bulk item to determine the appropriate packaging materials and methods.
• Step 2: Select and Prepare Packaging Materials: Choose sturdy, high-quality materials that can withstand the weight and rigors of international shipping. This includes strong corrugated boxes, reinforced tape, cushioning materials (like bubble wrap or packing peanuts), and edge protectors. For very heavy packages, consider using packaging tracking solutions that can monitor handling.
• Step 3: Pack Your Item: Center the item within the box, ensuring at least two inches of cushioning on all sides. For fragile items, use extra layers of protection. Also, fill any empty spaces to prevent shifting during transit, which can cause damage.
• Step 4: Use Pallets for Heavy Items: For extremely heavy items or bulk shipments, using a pallet is often the best way to ship. Secure the items to the pallet with strong strapping and consider using stretch wrap for added stability. Ensure the pallet is in good condition and can handle the weight.
• Step 5: Label and Document: Clearly label your large package with the recipient's full address and contact information, as well as your return address. Ensure all necessary shipment paperwork is securely attached, including customs declarations for international shipping services. Consider using packaging tracking labels for enhanced visibility.

2. Harness cutting-edge technologies for shipping

The integration of technology in local and international shipping services is transforming how businesses handle large items. From automated handling systems that reduce human error to advanced tracking systems that provide real-time updates, technology ensures that large items are shipped more efficiently and securely.

And as mentioned above, the adoption of AI-driven logistics planning also allows for better route optimization and load management, ensuring that your large shipments are as cost-effective as they are reliable.

3. Streamline costs with smart shipping strategies

It is common for businesses in Indonesia and beyond to question which is the least expensive way to ship large boxes and items.

At the end of the day, minimising shipping costs for large items requires strategic planning and smart logistics decisions. One effective method is consolidation, which involves combining multiple shipments into one. This approach not only optimizes space in transportation containers but also significantly reduces shipping costs.

Additionally, route optimization software can play a crucial role by identifying the most efficient paths for heavy package delivery, thereby saving time and fuel.

Beyond that, understanding and negotiating freight charges are equally important. This is because being well-informed about the various components of shipping costs allows businesses to negotiate better deals with carriers and logistics providers. This knowledge empowers companies to make cost-effective choices without compromising on service quality.

Also, you can get an estimate of international shipping costs by using DHL Express’s free shipping calculator.

4. Adhere to new standards in regulatory compliance

Navigating the complex world of regulatory compliance is now even more crucial for businesses shipping large items internationally.

For example, recent updates in regulations, particularly in Indonesia, have introduced more stringent standards across various product categories, including a detailed redefinition of raw food materials. These materials are now categorized more precisely as either fresh foods or plant and animal-derived ingredients used in food and beverage production. This distinction affects how goods are classified under Harmonized System (HS) and ASEAN Harmonized Tariff Nomenclature (AHTN) codes, which are crucial for customs purposes.

Businesses must stay abreast of these changes to safeguard goods during transit, maintain a seamless supply chain, ensure compliance, and avoid costly legal challenges. Companies engaged in the international shipment of bulky items can even consider regular consultations with compliance experts and frequent reviews of their shipping strategies to align with the evolving regulatory landscape.

5. Optimize with third-party logistics expertise

Partnering with experienced third-party logistics providers like DHL Express can significantly alleviate the challenges associated with shipping large items locally and internationally, too.

These partners bring expertise in handling complex logistics scenarios, including secure storage, correct machinery for proper handling, and efficient transportation of oversized shipments. Leveraging their global networks and expertise also ensures that your large items are delivered on time and in perfect condition.

DHL Express: Your partner for efficient bulky shipping

While the global logistics landscape faces disruptions and traditional freight forwarding can present challenges with hidden costs and longer transit times, DHL Express offers a stable and efficient alternative for shipping your heavy packages and large items internationally. Millions of businesses trust DHL Express for their international shipping services, and the same reliable, time-definite service extends to your more substantial shipments.

Here’s why DHL Express stands out as your partner for international shipping for bulky and heavy items:

• Specialized Handling for Heavy and Oversized Items: DHL Express is equipped to handle the unique requirements of shipping bulky items, ensuring they are transported safely and securely.
• End-to-End Tracking for Full Shipment Visibility: You gain complete peace of mind with comprehensive shipment tracking, allowing you to monitor your bulk shipment every step of the way, both for your own planning and to keep your customers informed.
• Customs Expertise for Smooth Clearance in Indonesia: Navigating shipment paperwork and import regulations can be complex. DHL Express provides extensive worldwide customs knowledge and experience to ensure a smooth and efficient customs clearance process for your international shipping services into and out of Indonesia.
• Fast Shipping Service for Urgent Shipments: When time is critical, DHL Express’s Time Definite fast shipping service ensures your large items reach their international destinations promptly and reliably.
• Transparent Cost: DHL Express offers a stable, transparent, all-in-one pricing structure, which removes the uncertainty of additional costs further down the line. Unlike traditional freight forwarding services, which often present separate charges for export documentation, airport handling, and heavy package delivery, and may even exclude the cost of goods handling from your pickup location to the port or airport, DHL Express includes these elements in our upfront quotation. This ensures no unexpected charges arise later, offering a clear picture of your total shipping expenses right from the start.
• Reliable Customer Service: Our Certified International Specialists have all the experience and expertise to find solutions to your shipping challenges, whatever they may be.

Weight and size limits

For items that exceed these limits, special bookings may be required.

For further details on the exact size and weight limits, pricing structures, and a guide to protecting your goods, download our packing guide.

How to ship a pallet

Heavy, bulky, or palletized items need to be packed in a manner suitable for Express transportation. This packing guide has all the Dos and Don'ts of palletized shipping, so your goods get to where they need to be on time and without damage or delay.

Mastering international bulky shipments with DHL Express

For Indonesian businesses dealing with large items and heavy packages, achieving efficient shipping is a game-changer. It translates to enhanced reliability, streamlined operations, and ultimately, a stronger bottom line. By adopting smart strategies and partnering with the right logistics provider, you can navigate the complexities of international shipping with greater ease and confidence.

Don't let the challenges of shipping large items internationally hold your business back. Choose DHL Express as your logistics partner and experience the difference that expert handling, end-to-end shipment tracking, and dedicated customs support can make.

Sign up for a DHL Express business account today and streamline your bulky shipments with fast, reliable global shipping.