The success of international trade heavily relies on the smooth execution of customs clearance processes. For businesses engaged in global shipping, navigating the complexities of customs regulations is a critical step towards ensuring fast, uninterrupted delivery of goods across borders. Yet, this crucial phase can be laden with potential setbacks and delays, significantly affecting operational timelines and efficiency. In this blog, we explore some of the best practices to avoid shipping delays, especially when it involves international shipping.
1. Accurate documentation
At the heart of a smooth customs clearance process is the accuracy and completeness of required documentation. Inaccurate or incomplete documents can lead to significant hold-ups, causing delays, additional customs clearance charges, and even penalties. Some of the essential documents typically include a detailed invoice, packing list, Bill of Lading/Air Waybill, and any specific certificates required for the goods being shipped. Ensuring these documents are accurately filled and readily available is the first step in avoiding unnecessary delays.
2. Classification and valuation
Correctly classifying goods for customs purposes is not just a regulatory requirement; it's a strategic necessity. The classification determines the applicable tariffs and duties, while accurate valuation is essential to avoid disputes and further scrutiny. Businesses must familiarise themselves with the Harmonized System (HS) codes and ensure their goods are classified correctly. Here’s how you can ensure you're using the right HS code:
- Use detailed product descriptions: Begin by having a detailed and accurate description of your product. The more precise your description, the easier it will be to correctly classify your goods. Include details such as what the product is made of, its purpose, and how it is used.
- Check with suppliers or manufacturers: If you're importing goods, your supplier or manufacturer might already have the correct HS code, especially if they frequently export products. Always verify their provided codes to ensure accuracy.<
- Use DHL Express’ My Global Trade Services (MyGTS): MyGTS is an intuitive, all-in-one portal that leverages advanced AI technology to automate and accurately determine the HS codes for your international shipments.
This attention to detail in classification and valuation can streamline the customs clearance procedure, averting potential hold-ups.
3. Regulatory compliance
The landscape of customs regulations is ever-changing, with new policies and procedures regularly introduced. Staying compliant with these regulations is not just optional; it's a critical component of international logistics. Businesses must remain informed about the latest customs clearance processes, especially in key import-export markets such as Hong Kong and other significant hubs. Regular training for staff and consultations with customs experts can help ensure compliance and reduce the risk of clearance delays.
