The shipper's guide: How to pack and ship books internationally

For a small business, a collector, or someone sending books as a gift, the value of a book is often immeasurable. The goal of any shipment, therefore, is to ensure it arrives at its destination in pristine condition, free from damage like bent spines or scuffed covers. This guide provides a definitive and practical method for shipping books securely, as success hinges on two key pillars: proper packing and choosing a reliable courier.

The foundation: Choosing the best packaging for books

Your choice of materials is the first and most critical step in protecting books during transit. The best way to package books for shipping is by creating a protective environment that shields them from potential impact, moisture, and shifting. Let's detail the ideal material choices for different scenarios.

Selecting your outer container: Box or mailer?

The right outer container provides the first line of defense. Consider your priorities:

• Corrugated boxes: These are the gold standard for protecting valuable hardcovers, multiple books, or ensuring maximum protection against impact. Their sturdy construction is ideal for international shipping.
• Padded/bubble mailers: A suitable option for a single, lightweight paperback where cost-efficiency is a priority. While they offer some protection, they are not recommended for fragile or valuable items.

Essential inner protection materials

Beyond the outer container, these materials provide a critical layer of security when mailing books:

• Bubble wrap/plastic film: This serves as a vital barrier to protect against moisture and surface scratches, particularly important for valuable dust jackets.
• Cardboard inserts: Placing these on either side of the book adds crucial rigidity, preventing bending and creasing, especially for softcover books.
• Void filler (e.g., packing paper): This material is essential for immobilizing the book(s) within the container, preventing shifting that can lead to bent corners or spine damage.
• Strong packing tape: Use this to securely seal the package on all seams, ensuring the contents remain protected and the box doesn't open accidentally.

Secure book shipping internationally from Singapore

When you need to ship books internationally, there are specific considerations beyond just the physical packing. Adhering to these requirements ensures a smooth journey across borders.

Customs declarations for book shipping

While books are often duty-free in many countries, a clear and accurate customs declaration is always mandatory. Be specific and descriptive on the customs form to prevent potential delays. Instead of simply writing "Book," specify the contents as something like "Used educational textbook" or "Collection of new fiction novels." This transparency simplifies the customs process for officials.

How to calculate shipping costs

To accurately determine your book's shipping cost, it is essential to understand how DHL Express calculates shipping fees. We base our pricing on the greater of a shipment's actual weight or its volumetric weight, with both values measured in kilograms. This higher figure is what we define as the chargeable weight for your shipment.

• Actual weight: This is the physical weight of your package, measured in kilograms.
• Volumetric weight: This is a calculated weight based on the dimensions of your package. You can calculate this by using the formula: Length x Width x Height / 5000 (if using centimeters) or Length x Width x Height / 139 (if using inches).

It is important to note that the cost per kilogram is not a fixed number and can vary based on several factors, including the destination, the specific service type you choose, and any rate agreement in place. To get the most accurate price for your shipment, the best practice is to use the DHL shipping rates calculator. This tool will provide a precise quote based on your final package dimensions and weight.

How to pack your books like a professional

Here is a step-by-step guide on the best way to package books for shipping, ensuring they arrive in pristine condition for the next reader.

1. Wrap individually: Begin by wrapping each book with a layer of plastic film or bubble wrap. This initial layer protects against surface scratches and is particularly effective for international book shipping, where it helps protect against changes in humidity during transit.
2. Create a rigid sandwich: Place a rigid cardboard insert on both sides of the book or a stack of books. Use strong packing tape to secure these inserts around the book(s), creating a solid and unbendable "sandwich" that protects the covers and spine from impact.
3. Position and immobilize: Place the cardboard-wrapped book(s) into the chosen box. Position them in the center of the box to leave an equal gap on all sides. Tightly pack any surrounding empty space with void filler, like packing paper or foam peanuts, to ensure the book(s) cannot shift during transit.
4. Perform the shake test: Before sealing the box, close the flaps and give it a gentle shake. If you feel or hear any movement, open it back up and add more filler material. A quiet, immobile package is a well-protected package.
5. Seal and label correctly: Securely seal the box using the "H-taping" method (taping all seams and edges). Finally, place the shipping label flat and unobstructed on the largest surface of the box, ensuring the destination details are clear and scannable.

Ship your books safely with DHL Express

The key to a successful book shipment lies in a combination of the right materials and a methodical packing process. By following our guide on how to pack and ship books internationally, you can feel confident your package is well-prepared for its travels.

As a leading logistics provider, DHL Express is your trusted partner for book delivery. We offer a range of international shipping services designed to handle your valuable parcels with care. Our global network and advanced tracking capabilities provide peace of mind for every book shipping box you mail.