Guide to Get SIRIM Special Approval for Communication Device

3 mins
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Communication equipment like phone and laptop is a restricted commodity that requires an import permit for entry into Malaysia.

Even if it's for personal use, you must obtain a Special Approval and Clearance Letter (SACL) from SIRIM for customs clearance.

Follow these steps to set up your account, declare shipment details, and obtain clearance approval.

Step 1: Sign Up as an Individual

Go to the SIRIM QAS e-ComM website and sign up as an 'Individual'.

Step 2: Create an Account

Complete 2 parts of the form to proceed:

  1. Select citizenship status and fill in personal details
  2. Setup login details 
  3. Click submit

SIRM QAS will send an 'Activation Code' via email. Use the code provided to activate the account and complete registration.

Step 3: Select Relevant Certification Application

Click 'Product Clearance Letter' under Certification Application. 

Step 4: Select Product Clearance Application

Step 5: Fill in Consignor and Consignee Details

Enter the sender's name and address in the 'consignor' column on the left.

Fill in the receiver's address in the 'consignee' column on the right; the name and ID number will be auto-filled from the previous section. 

Step 6: Fill in the Consignment & Applicant details

Complete all 3 parts of this section:

Consignment details

Complete all mandatory selection fields in this section, namely, Mode of Transport, Purpose, Country of Origin, Place of Origin, Consigned From, Customs Station, Ports/Place of Import, and Location based on the shipment's airway bill.

If you don't know the customs station, check with your shipping agent.

For DHL Express shipments, reach out to the customs agent who sent you the shipment notification email.

Applicant details

Name, identification card number, and contact number will be auto-filled.

Verify the contact number's accuracy and provide a trader reference number if you have it.

eCommerce detail

Provide the eCommerce platform where the purchase was made.

Once done, click save.

Step 7: Provide Support Documents

4 types of support documents are required - 

  1. Techincal specification or brochures (mandatory): The booklet specifying key details of the product.
  2. Invoice: A shipping document containing information for customs.
  3. User manual
  4. Copy of identification card or passport

Step 8: Confirm Declaration and Submission

Once everything is filled, check the 'declare' box to proceed.

After submission, SIRIM officer will review and approve the application.

Step 9: Submission Review

Status: Approved

If the application is approved, proceed to make payment via central payment on eComM website

The fee is RM20 for certified product and RM40 for non-certified product. 

Status: Not approved or prohibited

The Clearance Officer will send you a detained letter.

Appeals can be directly made to customs officers.

Step 10: Prepare for Clearance

After payment, the Sirim Approval Confirmation letter (SACL) will be available on the e-ComM website within 24 hours.

Print the SACL and download the Product Clearance Letter (PCL) from the e-ComM website.

Submit them to Customs or a forwarding agent for customs clearance.

Sample of Product Clearance Letter (PCL)

SACL Application Conditions

An individual can only send maximum 12 units of electronic communication devices per year.

Devices with the same model only need one SACL. Or else, each unique model will need its own SACL.

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