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Everything About Malaysia Licensed Manufacturing Warehouse

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What is a Licensed Manufacturing Warehouse (LMW)?

A Licensed Manufacturing Warehouse (LMW) in Malaysia is authorised facility that conducts warehousing and manufacturing of goods, with at least 80% intended for exports, mainly using raw materials and components sourced from other countries.

It is designed for businesses operating in this mode but are ineligible for the application of Free Industrial Zones (FIZs) due to unmet geographical criteria. 

LMW provides similar benefits as FIZs offers, exempting import duty and sales taxes on raw materials, components, machinery, and equipment that are new, unused and directly used in the manufacturing process. This exemption covers the entire production lifecycle, providing cost-effectiveness in importing goods. Business owners can import materials at a reduced cost, avoiding taxes and duties, thereby optimizing financial resources.

The LMW license is granted by customs. However, for manufacturers with over 20% local sales from their manufacturing goods, special approval is required from the Malaysian Investment Development Authority (MIDA).

It's important to note that the exemptions of duties and taxes under LMW do not apply to:-  

  • Cranes

  • Forklifts

  • Staff uniforms

  • Office equipment or furniture

  • Air conditioning and related equipment 

  • Firefighting and pollution equipment, vehicles

  • Construction or building materials and equipment

What other approved activities are allowed to be carried out in LMW?

At an LMW, certain activities are allowed with approval from the State Customs Director / Zone Operations Director. They are:-

  • Product design
  • Quality control
  • Testing and commissioning
  • Calibration and configuration
  • Research and development (R&D)
  • Labelling, packaging and repackaging
  • Re-manufacturing, repairing and servicing
  • Marketing, only for manufacturers with International Procurement Center (IPC) status
  • Distribution, only for manufacturers with Regional Distribution Center (RDC) status
  • Supply chain management, strategic procurement operation and total support solutions

The value-added activity must have a direct connection to the company's manufacturing operations and should strictly function as a secondary task. Sales from this activity must not surpass 40% of the total annual sales value. This condition, however, does not apply to companies with IPC and RDC status.

How to apply for a Licensed Manufacturing Warehouse?

The process of obtaining LMW license involves 3 stages, including eligibility check, document submission, and licenses issuance. This can be further broken down into 7 milestones: 

1. Eligibilility Check

Criteria in three key areas: manufacturing license, production export quota, and manufacturing criteria LMW license applicants must meet

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Firstly, you need to check if your company meets these three eligibiltiy criteria:

1. Manufacturing License:

Manufacturers must either possess a Manufacturing License under the Industrial Co-ordination Act 1975 (ICA) or hold an exemption letter from the Malaysian Investment Development Authority (MIDA).

2. Export Requirement: 

Manufacturers need to demonstrate that they export more than 80% of the total value of finished goods over a continuous 12-month period.

3. Adherence to Manufacturing Criteria: 

Manufacturing operations must align with the definition of "manufacture" as outlined in Section 2(1) of the Customs Act 1967. 

  • For intoxicating liquors: distilling, brewing, fermenting, bottling, and processes like adding substances (excluding water), blending, compounding, and varying liquors with the intent to sell for human consumption. This excludes compounds prepared on the purchaser's order for immediate consumption.
  • For tobacco: any process converting any raw or leaf tobacco into tobacco fit for smoking, snuffing, or chewing, including making cigarettes from manufactured tobacco.
  • For petroleum: refining processes involving separation, conversion, purification, and blending of refinery or petrochemical streams.
  • In other cases: the conversion, by manual or mechanical means, of organic or inorganic materials into a new product by changing their size, shape, composition, nature, or quality. This includes the assembly of parts into machinery or other products but excludes the installation of machinery or equipment for construction purposes.

Step 2: Prepare Required Documents

12 documents required to apply for LMW license

There are 12 documents in total that you will need to provide for LMW application:

  1. Form JKDM No 1 - General application form for licence
  2. Copy of Certificate of Completion and Compliance (CCC)
  3. Copy of business license/certificate issued by Local Authority
  4. Form A – Application for Licensed Manufacturing/ Warehouse under Section 65/65A of the Customs Act 1967 
  5. Form D - Certificate of Registration
  6. Memorandum and Articles of Association
  7. Form 9 - Certificate of Incorporation of Private Company
  8. Form 24 - Return of Allotments of Shares
  9. Form 44 - Registered Office
  10. Form 49 - Name of Board of Directors
  11. Copy of Manufacturing License issued under the ICA 1975
  12. Factory location plan (certified by Registered Architect)
  13. Factory layout plan  (certified by Registered Architect)
  14. Elevation plan  (certified by Registered Architect)
  15. Flow chart of the manufacturing process
  16. List of machineries
  17. List of raw material
  18. List of finished goods
  19. Input/output ratio
  20. Rental of Premises Agreement Letter
  21. Other relevant documents

Step 3: Application Submission

Fill out and submit the required documents to the State Director of Customs where the proposed warehouse is to be located through the nearest customs office. This submission marks the formal initiation of the application process.

Step 4: Compliance with Conditions

Ensure that your business operations comply with the conditions outlined by the Director General of Customs in Appendix C.

Step 5: Inspection and Evaluation

Customs may conduct an inspection of your premises to assess your manufacturing capabilities, based on 4 areas:

Requirements

Description

 

Security and Safety Features:

  • The building must be permanent, sturdy, and secure with security guards in place and the installation of a security alarm system.

  • The building should be fenced to a height specified by the State Director of Customs or Zone Operation Director.

  • Non-fenced structures (e.g., shophouses, premises on the 2nd floor) can be considered if equipped with safety features such as iron grills, subject to additional conditions.

 

Designated Areas within Premises:

Specific areas must be allocated separately for various purposes:- 

  • Manufacturing activities

  • Storage of raw materials

  • Storage of finished goods

  • Storage of manufacturing waste

 

Location of LMW:

  • Should be situated in a less developed area in accordance with the government policy to distribute export-oriented and labour-intensive sectors there.

  • May be positioned anywhere within the Principal Customs Area (PCA) at the manufacturer's discretion with the consideration from the Director General of Customs.

 

Approval for changes:

Any changes or amendments to the premises require prior approval from the State Director of Customs or Zone Operation Director. This ensures that modifications comply with regulatory standards.

LMW is a licensed warehousing and manufacturing facility (also known as manufacturing bonded warehouse) entitled to customs duty exemption on raw materials and components used directly in its production process.

This entitlement is authorized under Section 65/65A of the Customs Act 1967 and is designed exclusively for export-oriented industries.

LMW applications are only reserved for businesses where the majority of their production is intended for export.

Customs duty exemption is granted to all raw materials and components that are used directly in the manufacturing process of approved products, from the initial manufacturing stage to the final packaging for export.

The LMW holder must provide DHL Express with the below documents before importation:-

  • LMW License
  • LMW Exemption List and Approval
  • Commercial invoice 
  • Packing list
  • Air waybill label

Import duty and sales tax exemptions for eligible items under the LMW program, such as raw materials, packaging, machinery, and tools, require approval from the State Director of Customs within the Industrial Department of the Royal Malaysian Customs Department (RMCD).

Declaration Form

Shipment Movement

Form Download

K1 form is for shipments moving from overseas or a free zone to a licensed manufacturing warehouse (LMW).

K1

Overseas to LMW

Download form

FZ to LMW

K2 form is for shipments moving from a licensed manufacturing warehouse (LMW) to a free zone, a bonded warehouse, or a free zone.

K2

LMW to overseas

Download form

LMW to Bonded Warehouse

LMW to FZ

The K9 form is used for domestic shipments entering a Licensed Manufacturing Warehouse (LMW) or leaving an LMW to a Principal Customs Area, which includes any part of Malaysia except for free zones, Labuan, Langkawi, Tioman, and Pangkor.

K9

Domestic into LMW

Download form

 

LMW to PCA

 

DHL Express can assist businesses with declarations using forms K1 and K2, but support is not available for declarations of LMW shipments moving within the domestic area.

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